Understanding planning · 13 min read
Planning application documents: what to read first
Understand planning application documents, officer reports and decision notices. Use a reading checklist, document table and worked example to inspect a case.
Application overview
Proposed loft conversion with small dormer window to rear and roof lights to front elevation
Proposal details
- Reference
- R26/0209
- Alternative references
- PP-14741528
- Ward
- Coton & Boughton
- Parish
- Churchover
- Agent
- Sophie Dawson
- UPRN
- 10010519640
Sign in to view all collected council fields and recorded changes.
Sign in to view collected detailsDocuments 11 of 11
| Document | Published | Action |
|---|---|---|
| Sustainability appraisal R'cd 27.02.2026Sustainability Checklist | Not published | View |
| Proposed Site and Block Plan R'cd 27.02.2026Proposed Plans | Not published | View |
| Existing Site and Block Plan R'cd 27.02.2026Site, Location or Block Plan | Not published | View |
| Proposed Elevations R'cd 27.02.2026Proposed Plans | Not published | View |
| Proposed Plans R'cd 27.02.2026Proposed Plans | Not published | View |
| Existing Elevations R'cd 27.02.2026Existing Plans | Not published | View |
| Existing Plans R'cd 27.02.2026Existing Plans | Not published | View |
| Application Form - Without Personal Data R'cd 27.02.2026Application Form | Not published | View |
| Bat Survey R'cd 07.04.2026Supporting Information | 7 Apr 2026 | View |
| 762364Decision_Approval_Planning_Permission_8218.pdfDecision Notice | 5 Jun 2026 | View |
| ApasTemplate_8917.pdfOfficer Report | 5 Jun 2026 | View |
Documents open on the council website. Browse council documents if a link has changed.
Application timeline
Council milestones and published deadlines. A deadline passing does not confirm a decision.
Consultation expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourcePublicity end date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceStatutory expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision due date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceExtension date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision expiry date
Published deadlineA published target or deadline. It does not confirm an outcome.
Council source
Decision & conditions
762364Decision_Approval_Planning_Permission_8218.pdfPlanning conditions
- CONDITION 1: The development to which this permission relates must not be begun later than the expiration of three years from the date of this permission. REASON: To comply with Section 91 of the Town & Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act, 2004.
- CONDITION 2: The development shall be carried out in accordance with the plans and documents detailed below: - Site Location Plan and Proposed Block Plan Drg No. 504.02 Rev A - Proposed Floor Plans Drg No. 504.05 Rev C - Proposed Elevations Drg No. 504.06 Rev B Received by the Local Planning Authority 27.02.2026 REASON: For the avoidance of doubt and to ensure that the details of the development are acceptable to the Local Planning Authority in accordance with Local plan policy SDC1.
- CONDITION 3: The facing materials to be used on the external walls and roof shall be as specified on the application form, received by the Council on 27.02.2026 and on plans outlined in Condition 2. REASON: To ensure a satisfactory external appearance and for the avoidance of doubt.
- INFORMATIVE 1: Bats can be found in many buildings, even those that initially appear to be unsuitable or have been subject to a bat survey and found no evidence. Therefore, if any evidence of bats is found on site, work should stop while a bat survey is carried out by an experienced bat worker, and any recommendations made following the survey are undertaken. It should also be noted that as bats are a mobile species and can move into a property with potential access at any time. A further survey may be required if the works are not undertaken within two years. Bats and roosts are protected under the 1981 Wildlife and Countryside Act, the Countryside and Rights of Way Act 2000, and The Conservation of Habitat and Species Regulations 2017 (as amended).
- INFORMATIVE 2: Work should avoid disturbance to nesting birds. Birds can nest in many places including buildings, trees, shrubs dense ivy, and bramble/rose scrub. Nesting birds are protected under the Wildlife and Countryside Act 1981 (as amended). The main nesting season, lasts approximately from March to September, so work should ideally take place outside these dates if at all possible. N.B birds can nest at any time, and the site should ideally be checked for their presence immediately before work starts, especially if during the breeding season.
- INFORMATIVE 3: Consideration should be given to the provision of suitable bat and bird boxes within the new build or adjacent trees in order to increase opportunities for wildlife. Many bat and bird populations have declined dramatically in recent years due to loss of roost, nest and foraging sites as a result of development. However, a variety of bat and bird species use boxes and they can be particularly useful in the built environment, where natural nesting places can be scarce. Please ensure that the boxes are appropriately sited and not lit at night in the case of bat boxes. Further advice and information can be obtained from the Bat Conservation Trust (BCT), and the Royal Society for the Protection of Birds (RSPB).
- INFORMATIVE 4: The applicant is encouraged to incorporate measures to assist in reducing their impact upon the Air Quality Management Area as part of this development. Initiatives could include the installation of an ultra-low emission boiler (<40mg/kWh), increased tree planting/landscaping, solar thermal panels, and the incorporation of electric vehicle charging points on any car parking. More information on plants that can be incorporated into landscaping for green walls and roofs can be found here: https://www.museumoflondon.org.uk/application/files/4915/2604/2216/2018-05-11-phytosensor-final-web-ok-compressed_1.pdf Such measures contribute towards improving air quality. Further information can be obtained from Environmental Health on 01788 533857 or email ehcs@rugby.gov.uk
- INFORMATIVE 5: Environmental Services advise that in order to reduce the likelihood of local residents being subjected to adverse levels of noise annoyance during construction, work on site should not occur outside the following hours: - Monday - Friday - 7.30 a.m. - 6.00 p.m. Saturday - 8.30 a.m. - 1.00 p.m. No work on Sundays & Bank Holidays.
