Understanding planning · 13 min read
Planning application documents: what to read first
Understand planning application documents, officer reports and decision notices. Use a reading checklist, document table and worked example to inspect a case.
Application overview
Change of use from Estate Agents (Use Class E (c)) to Sui Generis Use to provide a multi-use youth meeting space in the basement, community café to the ground floor, event meeting space to the first floor and offices, meeting and counselling rooms to the second floor
Proposal details
- Reference
- R26/0038
- Alternative references
- PP-14567822
- Ward
- Benn
- Parish
- Unparished
- Agent
- Rebecca Walker
- UPRN
- 100071499623
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Sign in to view collected detailsDocuments 24 of 24
| Document | Published | Action |
|---|---|---|
| Proposed Elevation Plans Rec'd 13/01/2026Elevations | Not published | View |
| Proposed Elevation Plans Rec'd 13/01/2026Elevations | Not published | View |
| Existing Elevation Plans Rec'd 13/01/2026Elevations | Not published | View |
| Existing Elevation Plans Rec'd 13/01/2026Elevations | Not published | View |
| Proposed Second Floor Plan Rec'd 13/01/2026Floor Plans | Not published | View |
| Proposed First Floor Plan Rec'd 13/01/2026Floor Plans | Not published | View |
| Proposed Basement Floor Plan Rec'd 13/01/2026Floor Plans | Not published | View |
| Existing Second Floor Plan Rec'd 13/01/2026Floor Plans | Not published | View |
| Existing First Floor Plan Rec'd 13/01/2026Floor Plans | Not published | View |
| Existing Ground Floor Plan Rec'd 13/01/2026Floor Plans | Not published | View |
| Existing Basement Floor Plan Rec'd 13/01/2026Floor Plans | Not published | View |
| Site Location Plan Rec'd 13/01/2026Site Location Plan | Not published | View |
| Sustainability Checklist Rec'd 13/01/2026Sustainability Checklist | Not published | View |
| Application Form Redacted Rec'd 13/01/2026Application Form | Not published | View |
| Proposed Ground Floor Plan Rec'd 22/01/2026Floor Plans | 26 Jan 2026 | View |
| Design and Access Statement Rec'd 23/01/2026Superseded | 26 Jan 2026 | View |
| Cil Form 1 Rec'd 21/01/2026CIL form | 26 Jan 2026 | View |
| Block Plan Rec'd 23/01/2026Block Plan | 26 Jan 2026 | View |
| Heritage Statement Rec'd 16/02/2026Heritage Statement | 18 Feb 2026 | View |
| Certificate B rec'd 07/04/2026Certificate | 7 Apr 2026 | View |
| Design and Access Statement Rec'd 22/04/2026Design and Access Statement | 23 Apr 2026 | View |
| Window Wrap design rec'd 12/05/2026Supporting Information | 19 May 2026 | View |
| R26_0038_COU_DN_Regent_st.pdfDecision Notice | 19 May 2026 | View |
| R26_0038_OR_COU_Regent_st.pdfOfficer Report | 19 May 2026 | View |
Documents open on the council website. Browse council documents if a link has changed.
Application timeline
Council milestones and published deadlines. A deadline passing does not confirm a decision.
Consultation expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceStatutory expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourcePublicity end date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceSite notice end date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision due date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceExtension date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision expiry date
Published deadlineA published target or deadline. It does not confirm an outcome.
Council source
Decision & conditions
R26_0038_COU_DN_Regent_st.pdfPlanning conditions
- INFORMATIVE 1: The applicant/developer is advised that the development will need to comply with Approved Document B, Volume 2, Section B5 - Access and Facilities for the Fire Service. Full details including the positioning of access roads relative to buildings, the arrangement of turning circles and hammer heads etc regarding this can be found at: www.warwickshire.gov.uk/fireguidance-commercialdomesticplanning Where compliance cannot be met, the applicant/developer will need to provide details of alternative measures intended to be put in place. Please also note The Warwickshire County Council Guide 2001, Transport and Roads for Developments, Section 5.18, Access for Emergency Vehicles. In addition, Warwickshire Fire and Rescue Authority fully endorse and support the fitting of sprinkler installations, in accordance with the relevant clauses of BS EN 12845 : 2004, associated Technical Bulletins, and or to the relevant clauses of British Standard 9251: 2014, for residential premises.
- CONDITION 1: The development to which this permission relates must not be begun later than the expiration of three years from the date of this permission. REASON: To comply with Section 91 of the Town & Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act, 2004.
- CONDITION 2: The development shall not be carried out other than in accordance with the plans and documents detailed below: Application Form received on 13/01/2026 Site Location Plan received on 13/01/2026 Drawing number 4872-11 Proposed Block Plan received on 23/01/2026 Drawing number 4872-11 Proposed Block Plan received on 23/01/2026 Drawing number 4872-05 Proposed Basement Floor Plan received on 13/01/2026 Drawing number 4872-02 Proposed Ground Floor Plan received on 22/01/2026 Drawing number 4872-07 Proposed First Floor Plan received on 13/01/2026 Drawing number 4872-08 Proposed Second Floor Plan received on 13/01/2026 Drawing number 4872-09 Proposed Elevations received on 13/01/2026 Drawing number 4872-10 Proposed Elevations received on 13/01/2026 Window Wrap Design received on 12/05/2026 REASON: For the avoidance of doubt and to ensure a satisfactory external appearance in accordance with Policy SDC1 of the Rugby Local Plan.
- CONDITION 3: Prior to the development of a recording studio, a noise impact assessment shall be submitted in writing for approval by the local planning authority. The assessment shall be carried out by a suitably qualified acoustic consultant and shall consider relevant guidance, including but not limited to BS8233:2014 recognised best practice methods for assessing music and entertainment noise. The assessment shall identify any noise sensitive receptors in the vicinity and assess potential noise impact from the operation of the recording studio including airborne and structure borne transmission and shall provide octave band analysis where necessary to demonstrate compliance at low frequencies typically associated with music noise. The report shall include recommendations for appropriate noise mitigation measures where necessary, and the assessment shall demonstrate that noise from the recording studio does not exceed NR30 in any habitable rooms in dwellings or in offices in commercial premises. All approved noise mitigation measures shall be implemented in full prior to the recording studio being brought into use. The approved mitigation measures shall be retained and maintained in effective working order for the lifetime of the development. No alterations shall be made that would reduce the acoustic performance of the development without the prior written consent of the Local Planning Authority. REASON: In the interests of residential amenity and to ensure the details are acceptable to the Local Planning Authority in accordance with Policy SDC1 of the Rugby Local Plan.
- CONDITION 4: Prior to installation of any catering equipment, a scheme of works shall be submitted to and approved in writing by the Local Planning Authority, assessing the need for odour and fume control equipment. Regard may be had to the EMAQ an updated guidance ‘Control of Odour and Noise from Commercial Kitchen Exhaust Systems’ or similar documents available on the internet on prevention of odour and fume nuisance from commercial kitchen exhaust systems. This shall detail the design of any necessary odour and fume control equipment serving the kitchen extraction system prior to installation or fitting and shall thereafter be so retained. REASON: To prevent the emission of odours which would be detrimental to the amenity of the area and in the interests of the amenity of neighbouring properties in accordance with Policy SDC1 of the Rugby Local Plan.
- INFORMATIVE 3: Prior to any demolition works taking place an appropriate Asbestos Survey should be undertaken by an asbestos licensed/authorised company/person and any recommendations implemented. For pre-demolition assessment the asbestos survey is fully intrusive and will involve a destructive inspection, as necessary, to gain access to all areas. Where presence of asbestos is suspected the Health and Safety Executive (HSE) and Environment Agency must be notified and special waste regulations complied with; asbestos removal activities fall under the remit of the HSE.
- INFORMATIVE 5: Prior to opening, the food business operator should register their business with the Council’s Commercial Regulation Team to comply with relevant food safety legislation. For further information please email fs@rugby.gov.uk.
- INFORMATIVE 4: Environmental Services advise that in order to reduce the likelihood of local residents being subjected to adverse levels of noise annoyance during construction, work on site should not occur outside the following hours: - Monday - Friday - 7.30 a.m. - 6.00 p.m. Saturday - 8.30 a.m. - 1.00 p.m. No work on Sundays & Bank Holidays. If work at other times is required permission should be obtained from the local planning authority
- INFORMATIVE 2: The applicant is encouraged to incorporate measures to assist in reducing their impact upon the Air Quality Management Area as part of this development. Initiatives could include the installation of an ultra-low emission boiler (<40mg/kWh) where gas is used for space or water heating, increased tree planting/landscaping, solar photovoltaic or thermal panels, and the incorporation of electric vehicle charging points on any car parking. More information on plants that can be incorporated into landscaping for green walls and roofs can be found here: https://www.museumoflondon.org.uk/application/files/4915/2604/2216/2018-05-11-phytosensor-final-web-ok-compressed_1.pdf Such measures contribute towards improving air quality. Should you require any further advice on ensuring your development has a positive contribution on air quality, further information can be obtained from the Commercial Regulation team through 01788 533533 or email ehcs@rugby.gov.uk Should an Air Source Heat Pump be proposed for installation, it should be ensured that the noise from such plant will not adversely affect residential amenity in the area. These units can create noticeable noise levels which may affect neighbouring dwellings so noise mitigation may be necessary to avoid complaints or possible formal action under other legislation.
- CONDITION 5: The window wraps to be installed on the ground floor windows shall be in accordance with the window wrap design received by the Council on 12/05/2026. The wraps shall be removed no later than 14 days following the completion of the ground floor works. Notification shall be given to the Local Planning Authority within 5 working days of the ground floor works completion. REASON: In the interest of the visual amenities of the area and the character of the Conservation Area in accordance with Policies SDC1 and SDC3 and the Rugby Local Plan.
- CONDITION 6: Full details of the siting, design and materials of the proposed bin and cycle stores shall be submitted to and approved in writing by the Local Planning Authority. The bin and cycle stores shall be provided, in accordance with the approved details before the first occupation of building. REASON: In the interests of the visual amenities of the locality in accordance with Policy SDC1 of the Rugby Local Plan.
- INFORMATIVE 6: The applicant is advised that any future changes to and display of, external advertisements and signage may require a separate advertisement consent under the the Town and Country Planning (Control of Advertisements) (England) Regulations 2007
