Understanding planning · 13 min read
Planning application documents: what to read first
Understand planning application documents, officer reports and decision notices. Use a reading checklist, document table and worked example to inspect a case.
Application overview
Proposed single storey side extension, two storey extension to the rear, raising of roof and rear dormers
Proposal details
- Reference
- R25/1103
- Ward
- Bilton
- Parish
- Unparished
- Agent
- Mike Butterworth
- UPRN
- 100070194373
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Sign in to view collected detailsDocuments 23 of 23
| Document | Published | Action |
|---|---|---|
| Existing Site Plan R'cd 15.12.2025Site Plan | 18 Dec 2025 | View |
| Existing Plans R'cd 15.12.2025Existing Plans | 18 Dec 2025 | View |
| Existing Elevations R'cd 15.12.2025Existing Plans | 18 Dec 2025 | View |
| Proposed Site Plan R'cd 15.12.2025Site Plan | 18 Dec 2025 | View |
| Proposed Plans R'cd 15.12.2025Superseded | 18 Dec 2025 | View |
| Proposed Elevations R'cd 15.12.2025Superseded | 18 Dec 2025 | View |
| Design and Access Statement R'cd 15.12.2025Design and Access Statement | 18 Dec 2025 | View |
| Existing Block Plan R'cd 15.12.2025Superseded | 18 Dec 2025 | View |
| Proposed Block Plan R'cd 15.12.2025Superseded | 18 Dec 2025 | View |
| Site Location Plan R'cd 15.12.2025Site Location Plan | 18 Dec 2025 | View |
| Sustainability Checklist R'cd 15.12.2025Sustainability Checklist | 18 Dec 2025 | View |
| Redacted Application Form R'cd 15.12.2025Application Form | 18 Dec 2025 | View |
| Existing Roof Plan R'cd 22.12.2205Existing Plans | 23 Dec 2025 | View |
| Proposed Roof Plan R'cd 22.12.2025Superseded | 23 Dec 2025 | View |
| Bat Survey R'cd 19.01.2026Supporting Information | 19 Jan 2026 | View |
| WCC Ecology commentsConsultee No Objection | 11 Feb 2026 | View |
| WCC Highways - no objection 13.02.2026Consultee No Objection | 16 Feb 2026 | View |
| Proposed Plans, Drg no 2061-12 Rev B - R'cvd 23.03.2026Amended Plans | 23 Mar 2026 | View |
| Proposed Elevations Drg no 2061-13-REV B - R'cvd 23.03.2026Amended Plans | 23 Mar 2026 | View |
| block plan r'cved 23.03.2026Block Plan | 23 Mar 2026 | View |
| proposed block plan r'cved 23.03.2026Block Plan | 23 Mar 2026 | View |
| Decision NoticeDecision Notice | 14 Apr 2026 | View |
| officer reportOfficer Report | 14 Apr 2026 | View |
Documents open on the council website. Browse council documents if a link has changed.
Application timeline
Council milestones and published deadlines. A deadline passing does not confirm a decision.
Consultation expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourcePublicity end date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceStatutory expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision due date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceExtension date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision expiry date
Published deadlineA published target or deadline. It does not confirm an outcome.
Council source
Decision & conditions
Decision NoticePlanning conditions
- CONDITION 3: The facing materials to be used on the external walls and roof shall match those annotated on the approved plans, Proposed Elevations Drg no 2061-13-REV B unless otherwise agreed in writing by the Local Planning Authority. REASON: To ensure a satisfactory external appearance and for the avoidance of doubt.
- CONDITION 4: The windows to be formed in the north-east and south-west side elevations of the proposed development shall not be glazed or reglazed other than with obscure glass. The stairwell panels shall be non-opening. REASON: To protect the residential amenity of neighbouring properties.
- CONDITION 5: Other than those shown on the approved plans no new windows/rooflights shall be formed in the north-east or south- west side elevations or south-east roofslope of the proposed development. REASON: In the interest of residential amenity.
- CONDITION 2: The development shall not be carried out other than in accordance with the following plans Proposed Plans, Drg no 2061-12 Rev B Proposed Elevations Drg no 2061-13-REV B Proposed Block Plan All received by the Council on 23.03.2026 REASON: For the avoidance of doubt.
- CONDITION 1: The development to which this permission relates must not be begun later than the expiration of three years from the date of this permission. REASON: To comply with Section 91 of the Town & Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act, 2004.
- INFORMATIVE 2: Consideration should be given to the provision of suitable bat and bird boxes within the new build or adjacent trees in order to increase opportunities for wildlife. Many bat and bird populations have declined dramatically in recent years due to loss of roost, nest and foraging sites as a result of development. However, a variety of bat and bird species use boxes and they can be particularly useful in the built environment, where natural nesting places can be scarce. Please ensure that the boxes are appropriately sited and not lit at night in the case of bat boxes. Further advice and information can be obtained from the Bat Conservation Trust (BCT), and the Royal Society for the Protection of Birds (RSPB). WCC Ecological Services (tel: 01926 418060) would be pleased to advise further if required, in particular regarding which type of boxes to use.
- INFORMATIVE 3: The applicant is encouraged to incorporate measures to assist in reducing their impact upon the Air Quality Management Area as part of this development. Initiatives could include the installation of an ultra-low emission boiler (<40mg/kWh), increased tree planting/landscaping, solar thermal panels, and the incorporation of electric vehicle charging points on any car parking. More information on plants that can be incorporated into landscaping for green walls and roofs can be found here: https://www.museumoflondon.org.uk/application/files/4915/2604/2216/2018-05-11-phytosensor-final-web-ok-compressed_1.pdf Such measures contribute towards improving air quality. Further information can be obtained from Environmental Health on 01788 533857 or email ehcs@rugby.gov.uk
- INFORMATIVE 4: The applicant is advised that the property is in a smoke control area and should provide suitable heating appliances to conform to the requirements of such an area.
- INFORMATIVE 1: Buildings of all ages and trees with suitable features (i.e. rot-holes, cracks, fissures) are frequently used by roosting bats. Bats and their ‘roost’ sites are fully protected under the Wildlife and Countryside Act 1981 (as amended) and the Conservation of Habitats and Species Regulations 2017 (as amended), making them a Protected Species. It is a criminal offence to recklessly disturb or destroy a known or suspected bat ‘roost’, even if the roost is only occasionally used. Where a bat ‘roost’ is present a license may be necessary to carry out any works. Further information about species licensing and legislation can be obtained from the Species Licensing Service on 02080 261089. If evidence of bats is found during works, work should stop immediately, and the National Bat Helpline must be contacted on 0345 1300 228 for advice on the best way to proceed.
