Understanding planning · 13 min read
Planning application documents: what to read first
Understand planning application documents, officer reports and decision notices. Use a reading checklist, document table and worked example to inspect a case.
Application overview
Single storey side and rear extension and alterations.
Proposal details
- Reference
- R25/1098
- Alternative references
- PP-14559848
- Ward
- Bilton
- Parish
- Unparished
- Agent
- Richard Harris
- UPRN
- 100071501667
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Sign in to view collected detailsDocuments 15 of 15
| Document | Published | Action |
|---|---|---|
| Sustainability appraisal R'cd 15.12.2025Sustainability Checklist | Not published | View |
| Block plan of the site R'cd 15.12.2025Superseded | Not published | View |
| The location plan R'cd 15.12.2025Superseded | Not published | View |
| Proposed Plans and Elevations R'cd 15.12.2025Superseded | Not published | View |
| Existing Plans and Elevations R'cd 15.12.2025Superseded | Not published | View |
| Application Form - Without Personal Data R'cd 15.12.2025Application Form | Not published | View |
| CIL Form R'cd 22.12.2025CIL form | 23 Dec 2025 | View |
| Roof Plans R'cd 29.12.2025Proposed Plans | 6 Jan 2026 | View |
| existing plans 6529-S-1A - received 11.02.2026Existing Plans | 16 Feb 2026 | View |
| Proposed Plans -6529-S-9B received 11.02.2026Superseded | 16 Feb 2026 | View |
| WCC ecology -26.01.2026Consultee No Objection | 19 Mar 2026 | View |
| Proposed Plan 6529-S-9 Rev D R'cvd 19.03.2026Amended Plans | 23 Mar 2026 | View |
| Site and Block Plans R'cvd 19.03.2026Site, Location or Block Plan | 23 Mar 2026 | View |
| officer reportOfficer Report | 26 Mar 2026 | View |
| Decision NoticeDecision Notice | 26 Mar 2026 | View |
Documents open on the council website. Browse council documents if a link has changed.
Application timeline
Council milestones and published deadlines. A deadline passing does not confirm a decision.
Consultation expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourcePublicity end date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceStatutory expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision due date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceExtension date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision expiry date
Published deadlineA published target or deadline. It does not confirm an outcome.
Council source
Decision & conditions
Decision NoticePlanning conditions
- CONDITION 1: The development to which this permission relates must not be begun later than the expiration of three years from the date of this permission. REASON: To comply with Section 91 of the Town & Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act, 2004.
- CONDITION 2: The development shall not be carried out other than in accordance with the following plans: Proposed Roof Plans 6529-S-12AR Received by the Council on 06.012026 Proposed Plans drg no 6529-S-9 Rev D Site and Block Plans (proposed) Received by the Council on 19.03.2026 REASON: For the avoidance of doubt.
- CONDITION 3: The facing materials to be used on the external walls and roof shall be of the same type, colour and texture as those used on the existing building. REASON: To ensure a satisfactory external appearance.
- CONDITION 4: The hedgerow protection area and subsequent protection measures as annotated on Proposed Plan drg no 6529-S-9D shall be put in place and shall remain in place during the construction works. Any part of the hedgerow that is damaged or destroyed shall be replaced at the same place of a similar size and species at the same time or within the next planting season unless otherwise agreed by the Local Planning Authority. REASON: For the avoidance of doubt and in the interest of visual amenity.
- INFORMATIVE 1: The applicant is encouraged to incorporate measures to assist in reducing their impact upon the Air Quality Management Area as part of this development. Initiatives could include the installation of an ultra-low emission boiler (<40mg/kWh), increased tree planting/landscaping, solar thermal panels, and the incorporation of electric vehicle charging points on any car parking. More information on plants that can be incorporated into landscaping for green walls and roofs can be found here: https://www.museumoflondon.org.uk/application/files/4915/2604/2216/2018-05-11-phytosensor-final-web-ok-compressed_1.pdf Such measures contribute towards improving air quality. Further information can be obtained from Environmental Health on 01788 533857 or email ehcs@rugby.gov.uk
- INFORMATIVE 2: The applicant is advised that the property is in a smoke control area and should provide suitable heating appliances to conform to the requirements of such an area.
- INFORMATIVE 4: Consideration should be given to the provision of suitable bat and bird boxes within the new build or adjacent trees in order to increase opportunities for wildlife. Many bat and bird populations have declined dramatically in recent years due to loss of roost, nest and foraging sites as a result of development. However, a variety of bat and bird species use boxes and they can be particularly useful in the built environment, where natural nesting places can be scarce. Please ensure that the boxes are appropriately sited and not lit at night in the case of bat boxes. Further advice and information can be obtained from the Bat Conservation Trust (BCT), and the Royal Society for the Protection of Birds (RSPB). WCC Ecological Services (tel: 01926 418060) would be pleased to advise further if required, in particular regarding which type of boxes to use.
- INFORMATIVE 3: Buildings of all ages and trees with suitable features (i.e. rot-holes, cracks, fissures) are frequently used by roosting bats. Bats and their ‘roost’ sites are fully protected under the Wildlife and Countryside Act 1981 (as amended) and the Conservation of Habitats and Species Regulations 2017 (as amended) making them a European Protected Species. It is a criminal offence to disturb, obstruct or destroy a bat ‘roost’, even if the roost is only occasionally used. Where a bat ‘roost’ is present a licence may be necessary to carry out any works. Further information about species licensing and legislation can be obtained from the Species Licensing Service on 0208 261089. The applicant is advised that to ensure no bats are endangered during destructive works, the roof tiles should be removed carefully by hand. If evidence of bats is found during works, work should stop immediately and Natural England must be contacted on 02080 261089 for advice on the best way to proceed. Work should avoid disturbance to nesting birds. Birds can nest in many places including buildings, trees, shrubs dense ivy, and bramble/rose scrub. Nesting birds are protected under the Wildlife and Countryside Act 1981 (as amended). The main nesting season, lasts approximately from March to September inclusive, so work should ideally take place outside these dates if at all possible. N.B birds can nest at any time, and the site should ideally be checked by a suitably qualified ecologist for their presence immediately before work starts, especially if during the breeding season.
