Understanding planning · 13 min read
Planning application documents: what to read first
Understand planning application documents, officer reports and decision notices. Use a reading checklist, document table and worked example to inspect a case.
Application overview
Variation of conditions 2 and 17 of R21/0152 (various extensions) changes to previously approved plans.
Proposal details
- Reference
- R25/1045
- Alternative references
- PP-14511986
- Ward
- Dunsmore
- Parish
- Thurlaston
- Agent
- Mark Lidgard
- UPRN
- 100071239418
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Sign in to view collected detailsDocuments 12 of 12
| Document | Published | Action |
|---|---|---|
| Proposed First Floor plans r'cd 26.11.25Proposed Plans | Not published | View |
| Existing Second Floor, Roof and car parking plan r'cd 26.11.25Existing Plans | Not published | View |
| Existing First Floor and Elevation plans r'cd 26.11.25Existing Plans | Not published | View |
| Existing Ground Floor plan, Site/Block plan and Site Location plan r'cd 26.11.25Composite Plans | Not published | View |
| R'cd 26.11.25Application Form | Not published | View |
| Proposed Amendments 05.12.25Supporting Information | 10 Dec 2025 | View |
| Proposed Ground Floor plans r'cd 05.12.25Proposed Plans | 10 Dec 2025 | View |
| Proposed Elevation plans r'cd 05.12.25Elevations | 10 Dec 2025 | View |
| Proposed Site, Roof and car park plan 05.12.25Proposed Plans | 10 Dec 2025 | View |
| Thurlaston_Meadows_Care_Home_AIA.pdfTree Report/plan | 23 Feb 2026 | View |
| ApasTemplate_8852.pdfOfficer Report | 23 Jun 2026 | View |
| 767948Decision_Approval_Planning_Permission_8232.pdfDecision Notice | 23 Jun 2026 | View |
Documents open on the council website. Browse council documents if a link has changed.
Application timeline
Council milestones and published deadlines. A deadline passing does not confirm a decision.
Publicity end date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceSite notice end date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision due date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceConsultation expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceStatutory expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceExtension date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision expiry date
Published deadlineA published target or deadline. It does not confirm an outcome.
Council source
Decision & conditions
767948Decision_Approval_Planning_Permission_8232.pdfPlanning conditions
- INFORMATIVE: Warwickshire Fire and Rescue Authority offers no objection to the application, subject to, the inclusion of, an advisory note drawing the applicant’s attention to the need for the development to comply with Approved Document B, Volume 2, Section B5 – Access and Facilities for the Fire Service. Full details including the positioning of access roads relative to buildings, the arrangement of turning circles and hammer heads etc. regarding this can be found at; www.warwickshire.gov.uk/fireguidance-commercialdomesticplanning
- INFORMATIVE:
- INFORMATIVE: As per the condition the applicant is required to incorporate measures to assist in reducing their impact upon the Air Quality as part of this development. In order to achieve air quality neutral standards it is suggested that the approved scheme could include the installation of ultra-low emission boilers (<40mg/kWh) if gas is used for space/water heating, increased tree planting, green walls and roofs, the incorporation of electric vehicle charging points on any car parking or provision of secure cycle storage. More information on plants that can be incorporated into landscaping for green walls and roofs can be found here: https://www.museumoflondon.org.uk/application/files/4915/2604/2216/2018-05-11-phytosensor-final-web-ok-compressed_1.pdf Such measures contribute as mitigation for air quality purposes. Should you require any further advice on ensuring your development has a positive contribution on air quality, further information can be obtained from the Commercial Regulation team through 01788 533533 or email ept@rugby.gov.uk
- INFORMATIVE: Prior to any demolition, redevelopment or refurbishment works taking place an appropriate Asbestos Survey should be undertaken by an asbestos licensed/authorised company/person and any recommendations implemented. For pre-demolition assessment the asbestos survey is fully intrusive and will involve a destructive inspection, as necessary, to gain access to all areas. Where presence of asbestos is suspected the Health and Safety Executive (HSE) and Environment Agency must be notified and special waste regulations complied with; asbestos removal activities fall under the remit of the HSE.
- INFORMATIVE: In order to reduce the likelihood of local residents being subjected to adverse levels of noise annoyance during construction, work on site must not occur outside the following hours: - Monday – Friday 7.30 a.m. – 6.00 p.m. Saturday 8.30 a.m. – 1.00 p.m. NO WORK ON SUNDAYS & BANK HOLIDAYS. If work at other times is required permission should be obtained from the local planning authority
- CONDITION 1: The development to which this permission relates must not be begun later than the expiration of three years from the date of the permission of application R21/0152 (25th October 2026). REASON: To comply with Section 91 of the Town & Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act, 2004.
- CONDITION 2: The development shall be carried out in accordance with the plans and documents detailed below: Plans received by the Local Planning Authority 26-Nov-25 Drawing No:1291/05 Proposed (Proposed First Floor Plan 1:100) Drawing No:1291/06 Proposed (Proposed Elevations 1:100) Plans received by the Local Planning Authority 05-Dec-25 Drawing No:1291/07 A Proposed (Proposed Roof and Site Plan 1:200, Site Location Plan 1:1250) Drawing No:1291/04 A Proposed (Proposed Ground Floor and Site Plan 1:100) Document received by the Local Planning Authority 20-Feb-26 Thurlaston_Meadows_Care_Home_AIA.pdf (Arboricultural Implications Assessment) Archaeological geophysical Survey at Thurlaston Meadows March 2021 Report No 21/033 Desk-Based Assessment Thurlaston Meadows R19/0727 September 2020 Phase 1 Preliminary Ecological Appraisal Thurl0620_PEA, Date Nov 2020 REASON: For the avoidance of doubt and to ensure that the details of the development are acceptable to the Local Planning Authority.
- CONDITION 3: No above ground development shall commence unless and until full details of the colour, finish and texture of all new materials to be used on all external surfaces, together with samples of the facing bricks and roof tiles have been submitted to and approved in writing by the Local Planning Authority. The development shall not be carried out other than in accordance with the approved details. REASON: To ensure a satisfactory external appearance and in the interests of the visual amenities of the locality.
- CONDITION 4: In the event that contamination is found at any time when carrying out the development hereby permitted it shall be reported in writing immediately to the local planning authority. Each of the following subsections a) to c) shall be subject to approval in writing by the local planning authority. a) An investigation and risk assessment shall be undertaken in accordance with a scheme to assess the nature and extent of any contamination on the site, whether or not it originates on the site. b) Where remediation is necessary a detailed remediation scheme to bring the site to a condition suitable for the intended use by removing unacceptable risks to human health, buildings and other property and the natural and historical environment shall be prepared. c) Following completion of measures identified in the approved remediation scheme, a verification report that demonstrates the effectiveness of the remediation carried out shall be prepared. REASON: To ensure that risks from land contamination to the future users of the land and neighbouring land are minimised, together with those to controlled waters, ecological systems, property and residential amenity and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other offsite receptors.
- CONDITION 5: The additional bedrooms hereby approved shall not result in a net gain of occupancy to ensure the development is acceptable on highway grounds in accordance with Technical note 344-TS-02-A received by council 08-Sep-2023. REASON: In the interest of highway safety.
- CONDITION 6: Unless non-material amendments are otherwise agreed in writing with the Local Planning Authority, no above ground development shall begin until a scheme detailing the on-site measures to be incorporated within the development in order to meet air quality neutral standards or to provide suitable mitigation, has been submitted to and approved in writing by the Local Planning Authority. Prior to occupation of the development, the approved scheme shall be implemented and maintained in perpetuity. REASON: In the interests of air quality
- CONDITION 7: No development shall take place until: a) a Written Scheme of Investigation (WSI) for a programme of archaeological evaluative work has been submitted to and approved in writing by the Local Planning Authority. b) the programme of archaeological evaluative fieldwork and associated post-excavation analysis and report production detailed within the approved WSI has been undertaken. A report detailing the results of this fieldwork, and confirmation of the arrangements for the deposition of the archaeological archive, has been submitted to the planning authority. c) An Archaeological Mitigation Strategy document (including a Written Scheme of Investigation for any archaeological fieldwork proposed) has been submitted to and approved in writing by the Local Planning Authority. This should detail a strategy to mitigate the archaeological impact of the proposed development and should be informed by the results of the archaeological evaluation. The development, and any archaeological fieldwork, post-excavation analysis, publication of results and archive deposition detailed in the approved documents, shall be undertaken in accordance with those documents. REASON: In the interest of archaeology and in accordance with Policy SDC3 of the Local Plan
- CONDITION 8: Prior to the commencement of ground works, a Demolition and Construction Management Plan shall be submitted in writing to, and approved by, the Local Planning Authority. This shall include details relating to: • the control of noise and vibration emissions from demolition and construction activities including groundwork’s and the formation of infrastructure including arrangements to monitor noise emissions from the development site during the [demolition and] construction phase • the control of dust including arrangements to monitor dust emissions from the development site during the demolition and construction phase • measures to reduce mud deposition offsite from vehicles leaving the site. Development shall be carried out in compliance with the approved Demolition and Construction Method Statement, unless otherwise approved in writing by the Local Planning Authority. Reason: in the interests of residential amenity, to ensure the details are acceptable to the Local Planning Authority and to avoid significant adverse impacts.
- CONDITION 9: Prior to installation, a scheme of works to be submitted to and approved in writing by the Local Planning Authority, detailing the design of the kitchen cooking equipment to demonstrate compliance with the supply and extract air to DW172: Specification for Kitchen Ventilation Systems prior to installation or fitting. REASON: In the interests of residential amenity and to ensure the details are acceptable to the Local Planning Authority REASON:
- CONDITION 10: Prior to the installation of extraction plant or other refrigeration/air handling plant a noise assessment shall be undertaken by a competent person to determine the existing background noise levels, noise from proposed extraction system and any other refrigeration or air-handling plant, flues or other equipment to be installed. The assessment shall include measures for acoustic treatment to ensure adequate protection to existing noise sensitive properties from structural and/or airborne noise transmission. It shall be submitted to and approved in writing by the Local Planning Authority prior to such plant being installed. Equipment shall then be installed in accordance with the approved details. REASON: In the interests of the amenities of neighbouring properties.
- CONDITION 11: Prior to installation of extraction equipment a scheme of works to be submitted to and approved in writing by the Local Planning Authority, detailing the design of the odour and fume control equipment serving the kitchen extraction system prior to installation or fitting and shall thereafter be so retained. REASON: To prevent the emission of fumes which would be detrimental to the amenity of the area and in the interests of the amenity of neighbouring properties.
- CONDITION 12: No development, including site clearance, shall commence unless and until an Ecological Impact Assessment has been carried out and approved in writing by the Local Planning Authority. The Ecological Impact Assessment shall include; • Updated site walkover • Updated Preliminary Roost Assessment of the buildings, clearly showing all areas that could be investigating and stating as limitations any areas that could not be thoroughly investigated internally • Updated ground level investigation of the trees on site. Further investigation of trees with moderate/high suitability for bats in line with BCT guidance • Nocturnal bat activity surveys of the wider site • Updated reptile surveys to include April/May • Full GCN presence/absence/population survey of all ponds within 250m of the site •The EcIA needs to include a Biodiversity Impact Assessment which secures a biodiversity net gain. The approved mitigation or details shall thereafter be implemented in full. REASON: To ensure that protected species are not harmed by the development and to ensure a Biodiversity Net Gain.
- CONDITION 13: No above ground works shall commence unless and until a comprehensive landscaping scheme has been submitted to and approved in writing by the Local Planning Authority. The approved landscaping scheme shall be implemented no later than the first planting season following first occupation of the development. If within a period of 5 years from the date of planting, any tree/shrub/hedgerow is removed, uprooted, destroyed or dies, (or becomes in the opinion of the Local Planning Authority seriously damaged or defective), another tree/shrub/hedgerow of the same species and size originally planted shall be planted at the same place. REASON: To ensure the proper development of the site and in the interest of visual amenity.
- CONDITION 14: Prior to the commencement of development a Tree Protection Plan/Method Statement shall be submitted to and approved in writing by the Local Planning Authority. Development shall not be carried out other than in accordance with the approved plan/statement. REASON: In the interest of visual amenity.
- CONDITION 15: The beauty salon hereby approved in drawing 3703-106 Rev C shall be for use by customers who are residents of Thurlaston Meadows Care Home only and shall not be used by external customers not residing within the care home. REASON: In the interest of highway safety and to safeguard the vitality of Rugby Town Centre.
- CONDITION 16: No above ground works shall commence in any phase unless and until full details of finished floor levels of all buildings and ground levels of all access roads, parking areas and footways have been submitted to and approved in writing by the Local Planning Authority. Development shall not be carried out other than in accordance with the approved details. REASON: To ensure the proper development of the site.
- CONDITION 17: The development shall not be occupied until the layout of the existing vehicular accesses to the site and car parking area have been modified in general accordance with Drawing Number 1291/07 A, dated 5th December 2025, with details to be agreed in writing by the Local Planning Authority. REASON: To ensure highway safety in accordance with Policy D2 and Appendix 5 of the Local Plan.
- CONDITION: Gates erected at the entrances to the site for vehicles shall not be hung so as to open to within 5.5m of the back of the public highway footway, should only open inwards to the private land and should not block any part of the public highway when opened. REASON: In the interest of Highway Safety.
