Understanding planning · 13 min read
Planning application documents: what to read first
Understand planning application documents, officer reports and decision notices. Use a reading checklist, document table and worked example to inspect a case.
Application overview
Variation of condition 2 and 3 of R21/0477 (Erection of 6 (no) dwellings) to facilitate an adjustment to the external facing materials of Plots 1 - 3.
Proposal details
- Reference
- R25/0915
- Alternative references
- PP-13537679
- Agent
- Adam Nuttall
- UPRN
- 100071239414
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Sign in to view collected detailsDocuments 9 of 9
| Document | Published | Action |
|---|---|---|
| Covering letter Rec'd 17/10/2025Supporting Information | Not published | View |
| Proposed Schedule of Materials Rec'd 17/10/2025Supporting Information | Not published | View |
| Plans and Elevations East House Rec'd 17/10/2025Proposed Plans | Not published | View |
| Plans and Elevations West House Rec'd 17/10/2025Proposed Plans | Not published | View |
| Plans and Elevations North House Rec'd 17/10/2025Proposed Plans | Not published | View |
| Application Form Redacted Rec'd 17/10/2025Application Form | Not published | View |
| Amended Schedule of Materials 18/12/2025Supporting Information | 18 Dec 2025 | View |
| Officer ReportOfficer Report | 18 Dec 2025 | View |
| Decision NoticeDecision Notice | 18 Dec 2025 | View |
Documents open on the council website. Browse council documents if a link has changed.
Application timeline
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Council source
Decision & conditions
Decision NoticePlanning conditions
- CONDITION 1: The development to which this permission relates must not be begun later than the 29th June 2025 REASON: To comply with Section 91 of the Town & Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act, 2004.
- CONDITION 2: Unless non-material variations which do not give rise to additional or different likely significant effect are agreed in writing with the Local Planning Authority the development shall be carried out in accordance with the plans and documents detailed below: Site Location Plans - 1511-0200-01 Received by the Local Planning Authority on the 26th April 2021 Pre-development Tree Survey BS5837:2012 - Malt House, Main Street, Thurlaston, Rugby - July 2021 Received by the Local Planning Authority on the 20th July 2021 Site Location Plans - 1511-0200-01 Received by the Local Planning Authority on the 26th April 2021 941762-607-INF-SCH-FR-01 SW 051224 Tree Survey - Malthouse 605_4_5_AR_130_002-Zone 2 - Plots 4and5 Garages - Plans and Elevations 605_00_AR_530_003-Proposed Site Sections Received by the Local Planning Authority on the 23rd January 2025 605_00_AR_330_001-A Proposed Overall Site Plan 605_00_AR_330_002-A Proposed Zone 1 Site Plan 605_06_AR_130_001-B Zone 3 - Plot 6 - Plans and Elevations 605_4_5_AR_130_001-A Zone 2 - Plots 4 and 5 - Plans and Elevations Received by the Local Planning Authority on the 13th March 2025 605_01_AR_130_001_A Zone 1 - North House - Plans and Elevations 605_02_AR_130_001_A Zone 1 - West House - Plans and Elevations 605_03_AR_130_001-B Zone 1 - East House - Plans and Elevations Received by the Local Planning Authority on the 17th October 2025 REASON: For the avoidance of doubt and to ensure that the details of the development are acceptable to the Local Planning Authority.
- CONDITION 3: The development shall be constructed in accordance with the submitted schedule of materials Ref: 605_4.01_5650_AN_R3 - Proposed Schedule of Materials and Material Samples received on the 18th December 2025 The development shall be constructed in accordance with the approved details and completed before the development is first occupied or used and thereafter shall be retained and maintained in that form, unless the Local Planning Authority gives prior written approval to any subsequent variation. REASON: To ensure a satisfactory external appearance and in the interests of the visual amenities of the locality.
- CONDITION 4: The dwellings hereby approved shall incorporate measures to limit water use to no more than 110 litres per person per day within the home in accordance with the optional standard 36 (2b) of Approved Document G of the Building Regulations 2010 (as amended). REASON: In the interests of sustainability and water efficiency.
- CONDITION 5: Prior to the first occupation of the dwellings hereby approved, each separate dwelling shall be provided with the facility to enable broadband internet connection. REASON: To ensure there is appropriate facility for broadband internet connection
- CONDITION 6: Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 2015 (as amended), or any order revoking or re-enacting those orders, no development shall be carried out which comes within Classes A, B, C, D, E and F of Schedule 2 Part 1 of the Order without the prior written permission of the Local Planning Authority. REASON: In the interest of residential amenity.
- CONDITION 7: Unless non-material variations which do not give rise to additional or different likely significant effect are agreed in writing with the Local Planning Authority, prior to occupation, each dwelling, hereby permitted, will provide their own individual accommodation for car parking as specified within the plans - Proposed Overall Site Plan - 605_00_AR_330_001_A. The Parking provision will be retained permanently for the accommodation of vehicles of persons residing or calling at the property thereafter. REASON: In order to ensure that satisfactory parking and access arrangements are maintained within the site.
- CONDITION 8: Unless non-material variations which do not give rise to additional or different likely significant effect are agreed in writing with the Local Planning Authority, prior to occupation of each dwelling, hereby permitted, within Zone 2 - as specified within the plans - Zone 2 - Plots 4 and 5 - Plans and Elevations - 605_4/5_AR_130_001_A - will provide their own individual accommodation for car parking, to include 1 parking space within the approved garages. The Parking provision will be retained permanently for the accommodation of vehicles of persons residing or calling at the property thereafter. REASON: In the interest of highway safety.
- CONDITION 9: The development shall be constructed in accordance with the submitted Boundary Treatment Plan - 605_00_AR_340_007 – received on the 23rd January 2025 The development shall be constructed in accordance with the approved details and completed before the development is first occupied or used and thereafter shall be retained and maintained in that form, unless the Local Planning Authority gives prior written approval to any subsequent variation. REASON: In the interest of visual amenity.
- CONDITION 10: Unless non-material variations which do not give rise to additional or different likely significant effect are agreed in writing with the Local Planning Authority, prior to occupation of West House, details of protective screening, to be installed adjacent to the window and vent of The Mill House, will be submitted to and approved in writing by the Local Planning Authority. The screening shall be erected in accordance with the approved details and shall remain thereafter. REASON: To protect the residential amenity of the occupiers of West House and The Mill House.
- CONDITION 11: Unless non-material variations which do not give rise to additional or different likely significant effect are agreed in writing with the Local Planning Authority, the well and stone wall, as indicated on the plan - Zone 3 - Plot 6 - Plans and Elevations - 605_06_AR_130_001_B (Previous Plan Proposed Zone 3 - 1511-0507-06) - shall be retained. REASON: To protect and retain an important historical feature of the conservation area.
- CONDITION 12: Unless non-material variations which do not give rise to additional or different likely significant effect are agreed in writing with the Local Planning Authority, the windows to be created within the first floor, East and West, side elevation of the Proposed Zone 2 - Cottages - shall be glazed in obscure glass and shall be non-opening below a height of 1.7 metres measured from the internal finished floor level. The windows shall not thereafter be altered in any way without the prior written approval of the Local Planning Authority. REASON: In the interest of residential amenity.
- CONDITION 13: Unless non-material variations which do not give rise to additional or different likely significant effect are agreed in writing with the Local Planning Authority, other than those shown on the approved plans. No new windows/rooflights shall be formed in any elevation/roofslope, at first floor level or above, of the proposed dwelling, as specified within the plans - Zone 3 - Plot 6 - Plans & Elevations - 605_06_AR_130_001. REASON: In the interest of residential amenity.
- CONDITION 14: Unless non-material variations which do not give rise to additional or different likely significant effect are agreed in writing with the Local Planning Authority, other than those shown on the approved plans. No new windows/rooflights shall be formed in any elevation/roofslope, at first floor level or above, of the proposed dwelling, as specified within the plans - Zone 1 - North House - Plans and Elevations - 605_01_AR_130_001. REASON: In the interest of residential amenity.
- CONDITION 15: Unless non-material variations which do not give rise to additional or different likely significant effect are agreed in writing with the Local Planning Authority, other than those shown on the approved plans. No new windows/rooflights shall be formed in any elevation/roofslope, at first floor level or above, of the proposed dwelling, as specified within the plans - Zone 1 - East House - Plans and Elevations 605_03_AR_130_001_A. REASON: In the interest of residential amenity.
- CONDITION 16: Unless non-material variations which do not give rise to additional or different likely significant effect are agreed in writing with the Local Planning Authority, other than those shown on the approved plans. No new windows/rooflights shall be formed in any elevation/roofslope, at first floor level or above, of the proposed dwelling, as specified within the plans - Zone 1 West House - Plans and Elevations - 605_02-AR-130_001 REASON: In the interest of residential amenity.
- CONDITION 17: Unless non-material variations which do not give rise to additional or different likely significant effect are agreed in writing with the Local Planning Authority, other than those shown on the approved plans. No new windows/rooflights shall be formed in any elevation/roofslope, at first floor level or above, of the proposed dwellings, as specified within the plans - Zone 2 - Plots 4 and 5 - Plans and Elevations - 605_4/5_AR_130_001_A REASON: In the interest of residential amenity.
- CONDITION 18: The development hereby permitted (including ground clearance works) shall not commence until a protected species method statement for nesting birds and GCN (to include timing of works, supervision of vegetation clearance and reasonable avoidance measures) has been submitted to and approved in writing by the Local Planning Authority. Such approved measures shall thereafter be implemented in full. Condition Discharged - R24/0594 - 20-Aug-2024 REASON: To ensure that protected species are not harmed by the development.
- CONDITION 19: The development shall be constructed in accordance with the Drainage Plan provided (drainage to adhere to Approved Document H: Drainage and Waste Disposal, with sign-off from Building Control), document reference number: 605_00_AR_340_005-Proposed Drainage Plan - received on the 23rd January 2025 The development hereby permitted shall be constructed in accordance with the submitted drainage plans for the disposal of surface water and foul sewage. The scheme shall be implemented in accordance with the approved details before the development is first brought into use. REASON: To ensure satisfactory drainage.
- CONDITION 20: No development shall take place until: a) a Written Scheme of Investigation (WSI) for a programme of archaeological evaluative work has been submitted to and approved in writing by the Local Planning Authority. b) the programme of archaeological evaluative fieldwork and associated post-excavation analysis and report production detailed within the approved WSI has been undertaken. A report detailing the results of this fieldwork, and confirmation of the arrangements for the deposition of the archaeological archive, has been submitted to the planning authority. c) An Archaeological Mitigation Strategy document (including a Written Scheme of Investigation for any archaeological fieldwork proposed) has been submitted to and approved in writing by the Local Planning Authority. This should detail a strategy to mitigate the archaeological impact of the proposed development and should be informed by the results of the archaeological evaluation. The development, and any archaeological fieldwork, post-excavation analysis, publication of results and archive deposition detailed in the approved documents, shall be undertaken in accordance with those documents. Condition 20(a) – Archaeology Written Scheme of Investigation (amended) - discharged - R24/0594 -30-Jan-2025 REASON: In the interests of archaeology
- CONDITION 21: Arboriculture Impact Assessment provided: 941762-607-RPT-AIA Arboricultural Impact Assessment – Malthouse 941762-607-INF-SCH-FR-01 SW 051224 Tree Survey – Malthouse 941762-607-DRW-TPP Tree Protection Plan – Malthouse 941762-607-DRW-AIP Arboricultural Implications Plan - Malthouse ‘The development hereby approved shall be carried out in full accordance with the Tree Survey, Arboricultural Implications Assessment and Method Statement produced by ‘Tree Frontiers’. REASON: In the interests of biodiversity, and visual amenity.
- CONDITION 22: Landscape plan provided, document reference number: 605_00_AR_340_006_B - Landscape Plan - received on the 13th March 2025 ‘The development shall be constructed in accordance with the submitted landscaping plan ref: 605_00_AR_340_006_B Landscape Plan. There shall be no excavation or raising or lowering of levels within the prescribed root protection areas of retained trees unless previously approved in writing by the Local Planning Authority. The approved soft and hard landscaping scheme shall be carried out strictly in accordance with the approved timetable of implementation and shall thereafter be protected, maintained and managed in accordance with the approved details. REASON: In the interests of biodiversity, and visual amenity.
- CONDITION 23: Air source heat pump Prior to installation of air source heat pumps (ASHP's) it shall be demonstrated that the noise from such plant will not adversely affect residential amenity in the area. A scheme of works shall be submitted to and approved by the Local Planning Authority and any mitigation kept for the operation of the ASHP. Reference shall be had to BS4142:2014+A1:2019 due to the nature of the equipment. REASON: in the interests of residential amenity and to ensure the details are acceptable to the Local Planning Authority
- CONDITION 24: Previously unidentified Contamination In the event that contamination is found at any time when carrying out the development hereby permitted it shall be reported in writing immediately to the local planning authority. Each of the following subsections a) to c) shall be subject to approval in writing by the local planning authority. a) An investigation and risk assessment shall be undertaken in accordance with a scheme to assess the nature and extent of any contamination on the site, whether or not it originates on the site. b) Where remediation is necessary a detailed remediation scheme to bring the site to a condition suitable for the intended use by removing unacceptable risks to human health, buildings and other property and the natural and historical environment shall be prepared. c) Following completion of measures identified in the approved remediation scheme, a verification report that demonstrates the effectiveness of the remediation carried out shall be prepared. REASON: To ensure that risks from land contamination to the future users of the land and neighbouring land are minimised, together with those to controlled waters, ecological systems, property and residential amenity and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other offsite receptors.
- CONDITION 25: Construction and demolition Demolition and Construction Management Plan The development shall be constructed in accordance with the submitted Construction Environment Management Plan - ref: 605_00_AR_340_004_A - received on the 13th March 2025 REASON: In the interests of residential amenity, to ensure the details are acceptable to the Local Planning Authority and to avoid significant adverse impacts.
- CONDITION 26: Zone 1 – The development shall not be occupied until it has been laid out in general accordance with drawing number - Proposed Overall Site Plan - 605_00_AR_330_001_A REASON: In the interest of highway safety
- CONDITION 27: Zone 1 - The development shall not be occupied until turning and parking areas as shown on plan Proposed Overall Site Plan - 605_00_AR_330_001_A have been provided within the site so as to enable all cars to leave and re-enter the public highway in a forward gear. REASON: In the interest of highway safety
- CONDITION 28: Zone 1 - No existing or proposed gates are to remain/be erected at the entrance to the site so as to open to within 5 metres of the near edge of the public highway carriageway. REASON: In the interest of highway safety
- CONDITION 29: Zone 1 - The development shall not be occupied until visibility splays have been provided to the vehicular access to the site with an 'x' distance of 2.4 metres and 'y' distances of 25 metres to the near edge of the public highway carriageway. No structure, tree or shrub shall be erected, planted or retained within the splays exceeding, or likely to exceed at maturity, a height of 0.9 metres above the level of the public highway carriageway. REASON: In the interest of highway safety
- CONDITION 30: Zone 2 - The development shall not be occupied until it has been laid out in general accordance with drawing number Proposed Overall Site Plan - 605_00_AR_330_001_A. REASON: In the interest of highway safety
- CONDITION 31: Zone 2 - The development shall not be occupied until turning and parking areas as shown on plan Proposed Overall Site Plan - 605_00_AR_330_001_A. have been provided within the site so as to enable all cars to leave and re-enter the public highway in a forward gear. REASON: In the interest of highway safety
- CONDITION 32: Zone 2 - The development shall not be occupied until visibility splays have been provided to the vehicular access to the site with an 'x' distance of 2.4 metres and 'y' distances of 25 metres to the near edge of the public highway carriageway. No structure, tree or shrub shall be erected, planted or retained within the splays exceeding, or likely to exceed at maturity, a height of 0.9 metres above the level of the public highway carriageway. REASON: In the interest of highway safety
- CONDITION 33: Zone 2 - The access to the site for vehicles shall not be used unless a public highway verge crossing has been laid out and constructed in accordance with the standard specification of the Highway Authority. REASON: In the interest of highway safety
- CONDITION 34: Zone 3 - The development shall not be occupied until it has been laid out in general accordance with drawing number Proposed Overall Site Plan - 605_00_AR_330_001_A. REASON: In the interest of highway safety
- CONDITION 35: Zone 3 - The development shall not be occupied until turning and parking areas as shown on plan Proposed Overall Site Plan - 605_00_AR_330_001_A. have been provided within the site so as to enable all cars to leave and re-enter the public highway in a forward gear. REASON: In the interest of highway safety
- CONDITION 36: No existing or proposed gates are to remain/be erected at the entrance to the site. REASON: In the interest of highway safety
- CONDITION 37: Zone 3 - The development shall not be occupied until visibility splays have been provided to the vehicular access to the site with an 'x' distance of 2.4 metres and 'y' distances of 25 metres to the near edge of the public highway carriageway. No structure, tree or shrub shall be erected, planted or retained within the splays exceeding, or likely to exceed at maturity, a height of 0.9 metres above the level of the public highway carriageway. REASON: In the interest of highway safety
- CONDITION 38: Zone 3 - The access to the site for cars shall not be used unless a public highway footway/verge crossing has been laid out and constructed in accordance with the standard specification of the Highway Authority. REASON: In the interest of highway safety
- CONDITION 39: Unless non-material variations which do not give rise to additional or different likely significant effect are agreed in writing with the Local Planning Authority, the windows to be created within the first floor north elevation (front elevation) of Plots 4 and 5 (Zone 2 - Plan - 605_4/5_AR_130_001_A) shall remain obscure glazed and shall be non-opening below a height of 1.7 metres measured from the internal finished floor level. The windows shall not thereafter be altered in any way without the prior written approval of the Local Planning Authority. zone 1 east house - no side facing windows or rooflights REASON:
- INFORMATIVE 1: The development needs to comply with Approved Document B, Volume 1, Section B5 - Access and Facilities for the Fire Service. Full details including the positioning of access roads relative to buildings, the arrangement of turning circles and hammer heads etc. regarding this can be found at; www.warwickshire.gov.uk/fireguidance-commercialdomesticplanning Where compliance cannot be met, please provide details of alternative measures you intend to put in place. Please also note The Warwickshire County Council Guide 2001, Transport and Roads for Developments, Section 5.18; Access for Emergency Vehicles.
- INFORMATIVE 2: Warwickshire Fire and Rescue Authority fully endorse and support the fitting of Sprinkler installations, in accordance with the relevant clauses of BS EN 12845 : 2004, associated Technical Bulletins, and or to the relevant clauses of British Standard 9251: 2014, for residential premises. Warwickshire Fire and Rescue Authority ask you to consider and ensure that access to the site, during construction and once completed, are maintained free from obstructions such as parked vehicles, to allow Emergency Service vehicle access.
- INFORMATIVE 3: Severn Trent Water advise that although our statutory sewer records do not show any public sewers within the area you have specified, there may be sewers that have been recently adopted under The Transfer Of Sewer Regulations 2011. Public sewers have statutory protection and may not be built close to, directly over or be diverted without consent and you are advised to contact Severn Trent Water to discuss your proposals. Severn Trent will seek to assist you obtaining a solution which protects both the public sewer and the building.
- INFORMATIVE 4: Where possible enhancements should be incorporated into the development to improve the habitats and opportunities for the local wildlife and increase biodiversity. Enhancements could include bat and bird boxes which may be used by a variety of species, native species planting and enhancement of existing of hedges and wild flower planting, habitat piles of rubble, logs and earth which can be used by reptiles, amphibians and invertebrates are also welcomed. The WCC Ecological Services (tel: 01926 418060) would be pleased to advise further if required.
- INFORMATIVE 5: Air Quality The applicant is encouraged to incorporate measures to assist in reducing their impact upon the Air Quality Management Area as part of this development. Initiatives could include the installation of an ultra-low emission boiler (<40mg/kWh) where gas is used for space or water heating, increased tree planting/landscaping, solar photovoltaic or thermal panels, and the incorporation of electric vehicle charging points on any car parking. More information on plants that can be incorporated into landscaping for green walls and roofs can be found here: https://www.museumoflondon.org.uk/application/files/4915/2604/2216/2018-05-11-phytosensor-final-web-ok-compressed_1.pdf Such measures contribute towards improving air quality. Should you require any further advice on ensuring your development has a positive contribution on air quality, further information can be obtained from the Commercial Regulation team through 01788 533533 or email ept@rugby.gov.uk
- INFORMATIVE 6: Asbestos Prior to any demolition, redevelopment or refurbishment works taking place an appropriate Asbestos Survey should be undertaken by an asbestos licensed/authorised company/person and any recommendations implemented. For pre-demolition assessment the asbestos survey is fully intrusive and will involve a destructive inspection, as necessary, to gain access to all areas. Where presence of asbestos is suspected the Health and Safety Executive (HSE) and Environment Agency must be notified and special waste regulations complied with; asbestos removal activities fall under the remit of the HSE.
- INFORMATIVE 7: Construction hours In order to reduce the likelihood of local residents being subjected to adverse levels of noise annoyance during construction, work on site must not occur outside the following hours: - Monday - Friday 7.30 a.m. - 6.00 p.m. Saturday 8.30 a.m. - 1.00 p.m. NO WORK ON SUNDAYS & BANK HOLIDAYS. If work at other times is required permission should be obtained from the local planning authority
- INFORMATIVE 8: Impacts from existing activities The development may be subject to some noise from the nearby M45 motorway and periodic noise from events held around the reservoir such as the Tanks, Trucks and Firepower Show.
- INFORMATIVE 9: Private sector housing team comments This development will be subject to separate enforcement regimes including, but not limited to, the Housing Act 2004, building regulations and Council's Standards of Amenity. Advice should be sought from Housing Enforcement on (01788) 533857 prior to any work commencing.
- INFORMATIVE 10: It is recommended that an active electric vehicle charging point is installed at each dwelling, to encourage the use of electric vehicles in the interest of sustainability
- INFORMATIVE 11: Section 163 of the Highways Act 1980 requires that water will not be permitted to fall from the roof or any other part of premises adjoining the public highway upon persons using the highway, or surface water to flow - so far as is reasonably practicable - from premises onto or over the highway footway. The developer should, therefore, take all steps as may be reasonable to prevent water so falling or flowing.
- INFORMATIVE 12: Zone 2 - Condition number 33 requires works to be carried out within the limits of the public highway. Before commencing such works the applicant / developer must serve at least 28 days notice under the provisions of Section 184 of the Highways Act 1980 on the Highway Authority's Area Team. This process will inform the applicant of the procedures and requirements necessary to carry out works within the Highway and, when agreed, give consent for such works to be carried out under the provisions of S184. In addition, it should be noted that the costs incurred by the County Council in the undertaking of its duties in relation to the construction of the works will be recoverable from the applicant/developer. The Area Team may be contacted by telephone: (01926) 412515 to request the necessary application form (Form A - VAC). In accordance with Traffic Management Act 2004 it is necessary for all works in the Highway to be noticed and carried out in accordance with the requirements of the New Roads and Streetworks Act 1991 and all relevant Codes of Practice. Before commencing any Highway works the applicant / developer must familiarise themselves with the notice requirements, failure to do so could lead to prosecution. Application should be made to the Street Works Manager, Budbrooke Depot, Old Budbrooke Road, Warwick, CV35 7DP. For works lasting ten days or less, ten days notice will be required. For works lasting longer than 10 days, three months notice will be required.
- INFORMATIVE 13: Zone 3 - Condition number 38 requires works to be carried out within the limits of the public highway. Before commencing such works the applicant / developer must serve at least 28 days notice under the provisions of Section 184 of the Highways Act 1980 on the Highway Authority's Area Team. This process will inform the applicant of the procedures and requirements necessary to carry out works within the Highway and, when agreed, give consent for such works to be carried out under the provisions of S184. In addition, it should be noted that the costs incurred by the County Council in the undertaking of its duties in relation to the construction of the works will be recoverable from the applicant/developer. The Area Team may be contacted by telephone: (01926) 412515 to request the necessary application form (Form A - VAC). In accordance with Traffic Management Act 2004 it is necessary for all works in the Highway to be noticed and carried out in accordance with the requirements of the New Roads and Streetworks Act 1991 and all relevant Codes of Practice. Before commencing any Highway works the applicant / developer must familiarise themselves with the notice requirements, failure to do so could lead to prosecution. Application should be made to the Street Works Manager, Budbrooke Depot, Old Budbrooke Road, Warwick, CV35 7DP. For works lasting ten days or less, ten days notice will be required. For works lasting longer than 10 days, three months notice will be required.
- INFORMATIVE 14: This development is subject to a Section 106 Legal Agreement
