Understanding planning · 13 min read
Planning application documents: what to read first
Understand planning application documents, officer reports and decision notices. Use a reading checklist, document table and worked example to inspect a case.
Application overview
Conversion of commercial unit into a flat.
Proposal details
- Reference
- R25/0830
- Alternative references
- PP-14336961
- Ward
- New Bilton
- Parish
- Unparished
- Agent
- Pratheepa Kartheepan
- UPRN
- 100070179112
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Sign in to view collected detailsDocuments 9 of 9
| Document | Published | Action |
|---|---|---|
| Sustainability appraisal R'cd 22.09.2025Sustainability Checklist | Not published | View |
| Design and access statement R'cd 22.09.2025Design and Access Statement | Not published | View |
| Community Infrastructure Levy - Completed form R'cd 22.09.2025CIL form | Not published | View |
| The location plan R'cd 22.09.2025Site Location Plan | Not published | View |
| Redacted Application Form R'cd 14.10.2025Application Form | 15 Oct 2025 | View |
| Composite Plans R'cd 23.10.2025Composite Plans | 23 Oct 2025 | View |
| Block Plan R'cd 23.10.2025Block Plan | 23 Oct 2025 | View |
| Decision NoticeDecision Notice | 17 Dec 2025 | View |
| Officer ReportOfficer Report | 17 Dec 2025 | View |
Documents open on the council website. Browse council documents if a link has changed.
Application timeline
Council milestones and published deadlines. A deadline passing does not confirm a decision.
Publicity end date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceConsultation expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceSite notice end date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceStatutory expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision due date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision expiry date
Published deadlineA published target or deadline. It does not confirm an outcome.
Council source
Decision & conditions
Decision NoticePlanning conditions
- CONDITION 1: The development to which this permission relates must not be begun later than the expiration of three years from the date of this permission. REASON 1: To comply with Section 91 of the Town & Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act, 2004.
- CONDITION 2: The development shall be carried out in accordance with the plans and documents detailed below: Application form received by the Council on 14th October 2025. Sustainability Checklist received by the Council on 22nd September 2025. Location Plan received by the Council on 22nd September 2025. Block Plan (Drawing No. TQRQM25296155207032) received by the Council on 23rd October 2025. Plans (Drawing No. DRW-01R Rev A) received by the Council on 23rd October 2025. REASON 2: For the avoidance of doubt and to ensure that the details of the development are acceptable to the Local Planning Authority.
- CONDITION 3: The facing materials to be used on the external walls and roof shall be of the same type, colour and texture as those used on the existing building. REASON 3: To ensure a satisfactory external appearance.
- CONDITION 4: Prior to the first occupation of the approved dwelling, an acoustic report shall be submitted to and approved in writing by the Local Planning Authority. The report shall be prepared by a suitably qualified acoustic consultant and shall demonstrate, through post-completion testing, that the following internal noise criteria are achieved: i. All bedrooms: 8-hour LAeq (23:00–07:00) $5 30 dB(A) ii. All living rooms and bedrooms: 16-hour LAeq (07:00–23:00) $5 35 dB(A) iii. LAFmax noise levels shall not exceed 45 dB(A) more than 10 times between 23:00–07:00 inside bedrooms Validation testing shall be conducted with windows open for ventilation unless mechanical ventilation has been provided, in which case tests shall be performed with such ventilation operating. Where compliance cannot be achieved through design alone, approved mitigation measures shall be implemented prior to occupation. Such noise protection measures shall thereafter be maintained and operated in accordance with the approved scheme. REASON 4: In the interest of residential amenity.
- CONDITION 5: The dwellings hereby approved shall incorporate measures to limit water use to no more than 110 litres per person per day within the home in accordance with the optional standard 36 (2b) of Approved Document G of the Building Regulations 2010 (as amended). REASON 5: In the interests of sustainability and water efficiency.
- CONDITION 6: Prior to the first occupation of each dwelling broadband infrastructure shall be provided to that dwelling to allow broadband services to be provided. REASON 6: To provide broadband connectivity for future occupiers.
- INFORMATIVE: The applicant is encouraged to incorporate measures to assist in reducing their impact upon the Air Quality Management Area as part of this development. Initiatives could include the installation of an ultra-low emission boiler (<40mg/kWh), increased tree planting/landscaping, solar thermal panels, and the incorporation of electric vehicle charging points on any car parking. More information on plants that can be incorporated into landscaping for green walls and roofs can be found here: https://www.museumoflondon.org.uk/application/files/4915/2604/2216/2018-05-11-phytosensor-final-web-ok-compressed_1.pdf Such measures contribute towards improving air quality. Further information can be obtained from Environmental Health on 01788 533857 or email ehcs@rugby.gov.uk
- INFORMATIVE: Environmental Services advise that in order to reduce the likelihood of local residents being subjected to adverse levels of noise annoyance during construction, work on site should not occur outside the following hours: - Monday - Friday - 7.30 a.m. - 6.00 p.m. Saturday - 8.30 a.m. - 1.00 p.m. No work on Sundays & Bank Holidays.
- INFORMATIVE: Prior to any demolition, redevelopment or refurbishment works taking place an appropriate Asbestos Survey should be undertaken by an asbestos licensed/authorised company/person and any recommendations implemented. For pre-demolition assessment the asbestos survey is fully intrusive and will involve a destructive inspection, as necessary, to gain access to all areas. Where presence of asbestos is suspected the Health and Safety Executive (HSE) and Environment Agency must be notified and special waste regulations complied with; asbestos removal activities fall under the remit of the HSE.
- INFORMATIVE: The applicant is advised that the property is in a smoke control area and should provide suitable heating appliances to conform to the requirements of such an area.
