Understanding planning · 13 min read
Planning application documents: what to read first
Understand planning application documents, officer reports and decision notices. Use a reading checklist, document table and worked example to inspect a case.
Application overview
Existing 6 bed HMO to be increased to 9 bed (9 person) with erection of rear box dormer
Proposal details
- Reference
- R25/0726
- Alternative references
- PP-14266624
- Ward
- Eastlands
- Parish
- Unparished
- Agent
- Amico Design
- UPRN
- 100070181177
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Sign in to view collected detailsDocuments 12 of 12
| Document | Published | Action |
|---|---|---|
| Sustainability appraisal R'cd 19.08.2025Sustainability Checklist | Not published | View |
| Existing Floor Plans R'cd 19.08.2025Floor Plans | Not published | View |
| Existing Elevation Plans R'cd 19.08.2025Existing Plans | Not published | View |
| The location plan R'cd 19.08.2025Site Location Plan | Not published | View |
| Proposed Floor Plans R'cd 19.08.2025Superseded | Not published | View |
| Application Form - Without Personal Data R'cd 19.08.2025Application Form | Not published | View |
| Proposed Floor Plans R'cd 01.09.2025Superseded | 9 Sept 2025 | View |
| Proposed Elevations R'cd 01.09.2025Proposed Plans | 9 Sept 2025 | View |
| CIL Form R'cd 01.09.2025CIL form | 9 Sept 2025 | View |
| proposed floor plans, r'cd 22/10/2025Proposed Plans | 23 Oct 2025 | View |
| ApasTemplate_8247.pdfOfficer Report | 21 Nov 2025 | View |
| 693619Decision_Approval_Planning_Permission_8011.pdfDecision Notice | 21 Nov 2025 | View |
Documents open on the council website. Browse council documents if a link has changed.
Application timeline
Council milestones and published deadlines. A deadline passing does not confirm a decision.
Consultation expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourcePublicity end date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceStatutory expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision due date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceExtension date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision expiry date
Published deadlineA published target or deadline. It does not confirm an outcome.
Council source
Decision & conditions
693619Decision_Approval_Planning_Permission_8011.pdfPlanning conditions
- CONDITION: 1 The development to which this permission relates must not be begun later than the expiration of three years from the date of this permission. REASON: 1 To comply with Section 91 of the Town & Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act, 2004.
- CONDITION: 2 The development shall be carried out in accordance with the plans and documents detailed below: Application form Sustainability checklist Existing elevations, drawing no. AD-00-20 Existing floor plans, drawing no. AD-00-01 Site location and block plan, drawing no. AD-OS Received by Council, 19/08/2025 Proposed elevations, drawing no. AD-01-20 Received by Council, 01/09/2025 Proposed floor plans, drawing no. AD-01-01 Received by Council, 22/10/2025 REASON: 2 For the avoidance of doubt and to ensure that the details of the development are acceptable to the Local Planning Authority.
- CONDITION: 3 The facing materials to be used on the roof shall be of the same type, colour and texture as those used on the existing building. REASON: 3 To ensure a satisfactory external appearance.
- CONDITION: 4 The House of Multiple Occupation, at 14, CLIFTON ROAD, RUGBY, RUGBY, CV21 3QF shall be limited to no more than 9 occupants at any one time. REASON: 4 In the interests of residential amenity
- CONDITION: 5 The windows to be formed in the side elevation of the rear outrigger shall not be glazed or reglazed other than with obscure glass. REASON: 5 To protect the residential amenity of neighbouring properties.
- INFORMATIVE: 1 Buildings of all ages and trees with suitable features (i.e. rot-holes, cracks, fissures) are frequently used by roosting bats. Bats and their ‘roost’ sites are fully protected under the Wildlife and Countryside Act 1981 (as amended) and the Conservation of Habitats and Species Regulations 2017 (as amended), making them a Protected Species. It is a criminal offence to recklessly disturb or destroy a known or suspected bat ‘roost’, even if the roost is only occasionally used. Where a bat ‘roost’ is present a license may be necessary to carry out any works. Further information about species licensing and legislation can be obtained from the Species Licensing Service on 02080 261089. If evidence of bats is found during works, work should stop immediately, and the National Bat Helpline must be contacted on 0345 1300 228 for advice on the best way to proceed.
- INFORMATIVE: 2 This permission does not convey any legal or civil right to undertake works that affect land or premises outside of the applicant's control. Care should be taken upon commencement and during the course of building operations to ensure that no part of the development, including the foundations, eaves and roof overhang will encroach on, under or over adjoining land without the consent of the adjoining landowner.
- INFORMATIVE: 3 The applicant is advised that the separating floor between the first floor and loft floor residential units should meet the sound insulation standards set out in Building Regulations Approved Document E (Resistance to the Passage of Sound). Particular attention should be given to airborne and impact sound transmission, especially where the existing structure comprises timber floorboards with limited insulation.
- INFORMATIVE: 4 Environmental Services advise that in order to reduce the likelihood of local residents being subjected to adverse levels of noise annoyance during construction, work on site should not occur outside the following hours: - Monday - Friday - 7.30 a.m. - 6.00 p.m. Saturday - 8.30 a.m. - 1.00 p.m. No work on Sundays & Bank Holidays.
- INFORMATIVE: 5 The applicant is encouraged to incorporate measures to assist in reducing their impact upon the Air Quality Management Area as part of this development. Initiatives could include the installation of an ultra-low emission boiler (<40mg/kWh), increased tree planting/landscaping, solar thermal panels, and the incorporation of electric vehicle charging points on any car parking. More information on plants that can be incorporated into landscaping for green walls and roofs can be found here: https://www.museumoflondon.org.uk/application/files/4915/2604/2216/2018-05-11-phytosensor-final-web-ok-compressed_1.pdf Such measures contribute towards improving air quality. Further information can be obtained from Environmental Health on 01788 533857 or email ehcs@rugby.gov.uk
