Understanding planning · 13 min read
Planning application documents: what to read first
Understand planning application documents, officer reports and decision notices. Use a reading checklist, document table and worked example to inspect a case.
Application overview
Proposed change of use from 6 Bedroom C4 HMO to 9 Bedroom Sui Generis HMO including extensions and alterations.
Proposal details
- Reference
- R25/0679
- Alternative references
- PP-14212069
- Ward
- Eastlands, Paddox
- Parish
- Unparished
- Agent
- Amico Design
- UPRN
- 100071501045
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Sign in to view collected detailsDocuments 13 of 13
| Document | Published | Action |
|---|---|---|
| Planning statement R'cd 04.08.2025Planning Statement | Not published | View |
| The location plan and Block Plan R'cd 04.08.2025Superseded | Not published | View |
| Proposed Plans R'cd 04.08.2025Superseded | Not published | View |
| Existing Plans R'cd 04.08.2025Existing Plans | Not published | View |
| PEA R'cd 04.08.2025Supporting Information | Not published | View |
| Bat Report R'cd 04.08.2025Supporting Information | Not published | View |
| Sustainability appraisal R'cd 04.08.2025Sustainability Checklist | Not published | View |
| Application Form - Without Personal Data R'cd 04.08.2025Application Form | Not published | View |
| AD-OS_B_-_OS_MAP.pdfSite, Location or Block Plan | 23 Oct 2025 | View |
| AD-01-00_-_A_-_Proposed_Drawings.pdfProposed Plans | 21 Nov 2025 | View |
| AD-02-00_-_Proposed_Cycle_Store.pdfProposed Plans | 21 Nov 2025 | View |
| 154_Hillmorton_Rd.pdfOfficer Report | 21 Nov 2025 | View |
| 693650Decision_Approval_Planning_Permission_8012.pdfDecision Notice | 21 Nov 2025 | View |
Documents open on the council website. Browse council documents if a link has changed.
Application timeline
Council milestones and published deadlines. A deadline passing does not confirm a decision.
Decision due date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceConsultation expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourcePublicity end date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceStatutory expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceExtension date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision expiry date
Published deadlineA published target or deadline. It does not confirm an outcome.
Council source
Decision & conditions
693650Decision_Approval_Planning_Permission_8012.pdfPlanning conditions
- CONDITION 1: The development to which this permission relates must not be begun later than the expiration of three years from the date of this permission. REASON: To comply with Section 91 of the Town & Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act, 2004.
- CONDITION 2: The development shall be carried out in accordance with the plans and documents detailed below: Documents received by the Local Planning Authority 04-Aug-25 ApplicationForm.pdf (Application Form) Emergence Survey Report.pdf (Emergence Survey Report) Preliminary Bat Roost Assessment.docx (Preliminary Bat Roost Assessment) Plans received by the Local Planning Authority 23-Oct-25 Drawing No:AD-OS Rev:B (Site Block Plan 1:500 & Site Location Plan 1:1250) Plans received by the Local Planning Authority 20-Nov-25 Drawing No:AD-01-00 Rev:A (Proposed Plans and Elevations 1:100) Plans received by the Local Planning Authority 21-Nov-25 Drawing No:AD-02-00 (Proposed Cycle Store 1:20) REASON: For the avoidance of doubt and to ensure that the details of the development are acceptable to the Local Planning Authority.
- CONDITION 3: The facing materials to be used on the external walls and roof shall be as specified on the application form, received by the Council on 04-Aug-25 and on plans outlined in Condition 2. REASON: To ensure a satisfactory external appearance and for the avoidance of doubt.
- CONDITION 4: The House of Multiple Occupation, at 154, Hillmorton Road, Rugby, CV22 5AL shall be limited to no more than 9 occupants at any one time. REASON: In the interests of residential amenity.
- CONDITION 5: Unless non-material amendments are otherwise agreed in writing with the Local Planning Authority, no above ground development shall begin until a scheme detailing the on-site measures to be incorporated within the development in order to meet air quality neutral standards or to provide suitable mitigation, has been submitted to and approved in writing by the Local Planning Authority. Prior to occupation of the development, the approved scheme shall be implemented and maintained in perpetuity. REASON: In the interests of air quality.
- INFORMATIVE 1: Buildings of all ages and trees with suitable features (i.e. rot-holes, cracks, fissures) are frequently used by roosting bats. Bats and their ‘roost’ sites are fully protected under the Wildlife and Countryside Act 1981 (as amended) and the Conservation of Habitats and Species Regulations 2017 (as amended) making them a European Protected Species. It is a criminal offence to disturb, obstruct or destroy a bat ‘roost’, even if the roost is only occasionally used. Where a bat ‘roost’ is present a licence may be necessary to carry out any works. Further information about species licensing and legislation can be obtained from the Species Licensing Service on 0208 261089. The applicant is advised that to ensure no bats are endangered during destructive works, the roof tiles should be removed carefully by hand. If evidence of bats is found during works, work should stop immediately and Natural England must be contacted on 02080 261089 for advice on the best way to proceed. Work should avoid disturbance to nesting birds. Birds can nest in many places including buildings, trees, shrubs dense ivy, and bramble/rose scrub. Nesting birds are protected under the Wildlife and Countryside Act 1981 (as amended). The main nesting season, lasts approximately from March to September inclusive, so work should ideally take place outside these dates if at all possible. N.B birds can nest at any time, and the site should ideally be checked by a suitably qualified ecologist for their presence immediately before work starts, especially if during the breeding season.
- INFORMATIVE 2: Consideration should be given to the provision of suitable bat and bird boxes within the new build or adjacent trees in order to increase opportunities for wildlife. Many bat and bird populations have declined dramatically in recent years due to loss of roost, nest and foraging sites as a result of development. However, a variety of bat and bird species use boxes and they can be particularly useful in the built environment, where natural nesting places can be scarce. Please ensure that the boxes are appropriately sited and not lit at night in the case of bat boxes. Further advice and information can be obtained from the Bat Conservation Trust (BCT), and the Royal Society for the Protection of Birds (RSPB). WCC Ecological Services (tel: 01926 418060) would be pleased to advise further if required, in particular regarding which type of boxes to use.
- INFORMATIVE 3: The applicant is encouraged to incorporate measures to assist in reducing their impact upon the Air Quality Management Area as part of this development. Initiatives could include the installation of an ultra-low emission boiler (<40mg/kWh), increased tree planting/landscaping, solar thermal panels, and the incorporation of electric vehicle charging points on any car parking. More information on plants that can be incorporated into landscaping for green walls and roofs can be found here: https://www.museumoflondon.org.uk/application/files/4915/2604/2216/2018-05-11-phytosensor-final-web-ok-compressed_1.pdf Such measures contribute towards improving air quality. Further information can be obtained from Environmental Health on 01788 533857 or email ehcs@rugby.gov.uk
- INFORMATIVE 4: Environmental Services advise that in order to reduce the likelihood of local residents being subjected to adverse levels of noise annoyance during construction, work on site should not occur outside the following hours: - Monday - Friday - 7.30 a.m. - 6.00 p.m. Saturday - 8.30 a.m. - 1.00 p.m. No work on Sundays & Bank Holidays.
- INFORMATIVE 5: Prior to any demolition, redevelopment or refurbishment works taking place an appropriate Asbestos Survey should be undertaken by an asbestos licensed/authorised company/person and any recommendations implemented. For pre-demolition assessment the asbestos survey is fully intrusive and will involve a destructive inspection, as necessary, to gain access to all areas. Where presence of asbestos is suspected the Health and Safety Executive (HSE) and Environment Agency must be notified and special waste regulations complied with; asbestos removal activities fall under the remit of the HSE.
- INFORMATIVE 6: This development will be subject to separate enforcement regimes including, but not limited to, the Housing Act 2004, building regulations and Council's Standards of Amenity. Advice may be sought from Housing Enforcement on (01788) 533857 prior to any work commencing. All fire precautions should be considered to ensure an effective means of escape from the property.
