Understanding planning · 13 min read
Planning application documents: what to read first
Understand planning application documents, officer reports and decision notices. Use a reading checklist, document table and worked example to inspect a case.
Application overview
Variation of condition 2 of R23/0722 (Change of Use of first floor and extension of second-floor to create 6, 1 bedroom apartments and terrace area) to amend layout and design during design rationalisation
Proposal details
- Reference
- R25/0640
- Alternative references
- PP-14182902
- Ward
- Eastlands
- Parish
- Unparished
- Agent
- REBECCA WALKER
- UPRN
- 100070187219
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Sign in to view collected detailsDocuments 13 of 13
| Document | Published | Action |
|---|---|---|
| Proposed roof plan Rec'd 21/07/2025Proposed Plans | Not published | View |
| Proposed second floor plan Rec'd 21/07/2025Floor Plans | Not published | View |
| Proposed ground floor plan Rec'd 21/07/2025Floor Plans | Not published | View |
| Proposed side elevation Rec'd 21/07/2025Elevations | Not published | View |
| Existing and proposed rear elevation plans Rec'd 21/07/2025Elevations | Not published | View |
| Proposed site plan Rec'd 21/07/2025Site Plan | Not published | View |
| Application Form Redacted Rec'd 21/07/2025Application Form | Not published | View |
| Proposed first floor plan Rec'd 04/08/2025Floor Plans | 4 Aug 2025 | View |
| Cycle store Rec'd 04/08/2025Proposed Plans | 4 Aug 2025 | View |
| Cycle rack detail Rec'd 04/08/2025Supporting Information | 4 Aug 2025 | View |
| 2-3_HIGH_STREET_EX_AND_PROP_REV_FRONT.pdfAmendments | 25 Sept 2025 | View |
| 675316Decision_Approval_Planning_Permission_7920.pdfDecision Notice | 2 Oct 2025 | View |
| ApasTemplate_8069.pdfOfficer Report | 2 Oct 2025 | View |
Documents open on the council website. Browse council documents if a link has changed.
Application timeline
Council milestones and published deadlines. A deadline passing does not confirm a decision.
Publicity end date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceConsultation expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceStatutory expiry date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision due date
Past published deadlineA published target or deadline. It does not confirm an outcome.
Council sourceDecision expiry date
Published deadlineA published target or deadline. It does not confirm an outcome.
Council source
Decision & conditions
675316Decision_Approval_Planning_Permission_7920.pdfPlanning conditions
- CONDITION 1: The development to which this permission relates must not be begun later than the expiration of three years from the date of the permission obtained in R23/0722 (27th March 2024). REASON 1: To comply with Section 91 of the Town & Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act, 2004.
- CONDITION 2: The development shall be carried out in accordance with the plans and documents detailed below: SITE LOCATION PLAN Scale 1:1250 Drg. No. 4116-LP Rev A (Received by the local authority 30th June 2023) EXISTING SITE PLAN Scale 1:200 Drg. No. 4116-01 Rev A (Received by the local authority 30th June 2023) PROPOSED SITE PLAN Scale 1:200 Drg. No. 4116-02 Rev B (Received by the local authority 21st July 2025) PROPOSED GROUND FLOOR PLAN Drg. No. 4116-04 Rev C (Received by the local authority 21st July 2025) PROPOSED FIRST FLOOR PLAN Drg. No. 4116-06 Rev D (Received by the local authority 4th August 2025) PROPOSED SECOND FLOOR PLAN Drg. No. 4116-08 Rev F (Received by the local authority 21st July 2025) PROPOSED ROOF PLAN Drg. No. 4116-09 Rev F (Received by the local authority 21st July 2025) EXISTING AND PROPOSED FRONT ELEVATION Drg. No. 4116-10 Rev C (Received by the local authority 22nd September 2025) EXISTING AND PROPOSED REAR ELEVATION Drg. No. 4116-11 Rev E (Received by the local authority 21st July 2025) PROPOSED SIDE ELEVATION Drg. No. 4116-13 Rev E (Received by the local authority 21st July 2025) PROPOSED SIDE 2 ELEVATION Drg. No. 4116-14 Rev E (Received by the local authority 9th June 2025) PROPOSED BIN STORE Drg. No. 4116-11 (Received by the local authority 14th September 2023) PROPOSED CYCLE STORE Drg. No. 4116-10 Rev A (Received by the local authority 4th August 2025) REASON 2: For the avoidance of doubt and to ensure that the details of the development are acceptable to the Local Planning Authority.
- CONDITION 3: No above ground development shall commence unless and until full details of the colour, finish and texture of all new materials to be used on all external surfaces, together with samples of the facing bricks, external cladding/render and roof tiles have been submitted to and approved in writing by the Local Planning Authority. The development shall not be carried out other than in accordance with the approved details. REASON 3: To ensure a satisfactory external appearance and in the interests of the visual amenities of the locality.
- CONDITION 4: The bin and cycle stores as shown in approved plans Drg. No. 4116-10 Rev A (received by the Local authority 4th August 2025) & Drg. No.4116-11 (received by the Local authority 14th September 2023) along with their location as shown in Drg. No. 4116-02 Rev B (received by the Local authority 21st July 2025) shall be provided, in accordance with the approved details before the first occupation of any of the units hereby approved. REASON 4: In the interest of visual and residential amenity.
- CONDITION 5: The dwellings hereby approved shall incorporate measures to limit water use to no more than 110 litres per person per day within the home in accordance with the optional standard 36 (2b) of Approved Document G of the Building Regulations 2010 (as amended). REASON 5: In the interests of sustainability and water efficiency.
- CONDITION 6: Prior to the first occupation of each dwelling broadband infrastructure shall be provided to that dwelling to allow broadband services to be provided. REASON 6: To provide broadband connectivity for future occupiers.
- CONDITION 7: Prior to first occupation of any of the residential units hereby approved, a noise assessment shall be undertaken by a suitably qualified person and be submitted in writing to and approved by the Local Planning Authority. It shall assess the existing noise levels that could adversely affect the proposed development. Regard shall be had to noise from traffic, people, existing plant and the nearby pubs and shops to the front and rear of the proposed development, in addition to flanking pathways for noise from the ground floor commercial operation, and any other general residual noise from other existing operations in the area. Regard may be had to BS8233:2014, BS4142:2014+A1: 2019, the World Health Organisation (WHO) Guidelines for Community Noise and the ProPG: Planning & Noise guidance May 2017. The report shall include recommendations for any necessary acoustic mitigation works, to protect the occupants having regard to current guidance for the residential development. Any recommended works shall be completed prior to occupation of the development and shall be maintained thereafter. REASON 7: In the interests of residential amenity and to ensure the details are acceptable to the Local Planning Authority
- CONDITION 8: No above ground development shall begin until a scheme detailing the on-site measures to be incorporated within the development in order to meet air quality neutral standards or to provide suitable mitigation, has been submitted to and approved in writing by the Local Planning Authority. Prior to occupation of the development, the approved scheme shall be implemented and maintained in perpetuity. REASON 8: In the interests of air quality.
- CONDITION 9: Other than those shown on the approved plans no new windows or rooflights shall be formed on the proposed extension and overall development, unless non-material variations are agreed in writing with the Local Planning Authority. REASON 9: In the interest of residential amenity.
- CONDITION 10: Prior to first installation, full working drawings and samples of the materials used for the proposed windows and doors shall be submitted to and approved in writing by the Local Planning Authority. These should be at a scale of not less than 1:20 and should specify the materials of construction and cross-sections of the glazing bars and transoms of all windows including reveal depths. Development shall not be carried out other than in accordance with the approved details. REASON 10: To ensure a satisfactory external appearance and in the interests of the visual amenities of the conservation area.
- CONDITION 11: Notwithstanding any details or indications on the approved plans, prior to the first occupation of Flat 6, details of privacy screens serving the amenity balcony area as indicated on Drg. No. 4116-08 Rev F, shall be submitted to and approved in writing by the Local Planning Authority. The approved details shall be provided prior to the first occupation of Flat 6. The privacy screens shall then be retained in perpetuity unless otherwise agreed in writing by the Local Planning Authority. REASON 11: To ensure the details are acceptable in regard to residential amenity.
- CONDITION 12: Flats 1,2 & 3 as shown in approved plan Drg. No. 4116-06 Rev D, shall only be limited to one permanent residential occupier at any one time. This shall remain as such in perpetuity. REASON 12: In order to ensure that the units hereby approved comply with the National Space standards which are referenced in the Climate Change Sustainable Design & Construction SPD (2023).
- CONDITION 13: Prior to installation, details of the ‘Projecting shelves’ as shown on Drg. No. 4116-13 Rev E shall be provided to and approved in writing with the local planning authority. The development shall not be carried out other than in accordance with the approved details. REASON 13: To ensure a satisfactory external appearance and in the interests of the visual amenities of the locality.
- INFORMATIVE: Work should avoid disturbance to nesting birds. Birds can nest in many places including buildings, trees, shrubs, dense ivy, and bramble/rose scrub. Nesting birds are protected under the Wildlife and Countryside Act 1981 (as amended). The main nesting season lasts approximately from March to September inclusive, so work should ideally take place outside these dates if at all possible. N.B birds can nest at any time, and the site should ideally be checked by a suitably qualified ecologist for their presence immediately before work starts, especially if during the breeding season.
- INFORMATIVE: Prior to any demolition, redevelopment or refurbishment works taking place an appropriate Asbestos Survey should be undertaken by an asbestos licensed/authorised company/person and any recommendations implemented. For pre-demolition assessment the asbestos survey is fully intrusive and will involve a destructive inspection, as necessary, to gain access to all areas. Where presence of asbestos is suspected the Health and Safety Executive (HSE) and Environment Agency must be notified and special waste regulations complied with; asbestos removal activities fall under the remit of the HSE.
- INFORMATIVE: This development will be subject to separate enforcement regimes including, but not limited to, the Housing Act 2004, building regulations and Council’s Standards of Amenity. Advice should be sought from Housing Enforcement on (01788) 533857 prior to any work commencing.
- INFORMATIVE: The applicant / occupiers should consult with RBC waste services team regarding waste collection proposals for the proposed development.
- INFORMATIVE: Bats can be found in many buildings, even those that initially appear to be unsuitable or have been subject to a bat survey and found no evidence. Therefore, if any evidence of bats is found on site, work should stop while a bat survey is carried out by an experienced bat worker, and any recommendations made following the survey are undertaken. It should also be noted that as bats are a mobile species and can move into a property with potential access at any time. A further survey may be required if the works are not undertaken within two years. Bats and roosts are protected under the 1981 Wildlife and Countryside Act, the Countryside and Rights of Way Act 2000, and The Conservation of Habitat and Species Regulations 2017 (as amended).
- INFORMATIVE: Consideration should be given to the provision of suitable bat and bird boxes within the new build or adjacent trees in order to increase opportunities for wildlife. Many bat and bird populations have declined dramatically in recent years due to loss of roost, nest and foraging sites as a result of development. However a variety of bat and bird species use boxes and they can be particularly useful in the built environment, where natural nesting places can be scarce. Further advice and information can be obtained from the Bat Conservation Trust (BCT), and the Royal Society for the Protection of Birds (RSPB). WCC Ecological Services (tel: 01926 418060) would be pleased to advise further if required, in particular regarding which type of boxes to use.
- INFORMATIVE: Warwickshire Fire and Rescue Authority fully endorse and support the fitting of Sprinkler installations, in accordance with the relevant clauses of BS EN 12845 : 2004, associated Technical Bulletins, and or to the relevant clauses of British Standard 9251: 2014, for residential premises.
- INFORMATIVE: Warwickshire Fire and Rescue Authority ask you to consider and ensure that access to the site, during construction and once completed, are maintained free from obstructions such as parked vehicles, to allow Emergency Service vehicle access.
- INFORMATIVE: As per the condition the applicant is required to incorporate measures to assist in reducing their impact upon the Air Quality as part of this development. In order to achieve air quality neutral standards it is suggested that the approved scheme could include the installation of ultra-low emission boilers (<40mg/kWh) if gas is used for space/water heating, increased tree planting, green walls and roofs, the incorporation of electric vehicle charging points on any car parking or provision of secure cycle storage. More information on plants that can be incorporated into landscaping for green walls and roofs can be found here: https://www.museumoflondon.org.uk/application/files/4915/2604/2216/2018-05-11-phytosensor-final-web-ok-compressed_1.pdf Such measures contribute as mitigation for air quality purposes. Should you require any further advice on ensuring your development has a positive contribution on air quality, further information can be obtained from the Commercial Regulation team through 01788 533533 or email ehcs@rugby.gov.uk Should an Air Source Heat Pump be proposed for installation, it should be ensured that the noise from such plant will not adversely affect residential amenity in the area. These units can create noticeable noise levels which may affect neighbouring dwellings so noise mitigation may be necessary to avoid complaints or possible formal action under other legislation.
- INFORMATIVE: To reduce the likelihood of local residents being subjected to adverse levels of noise annoyance during construction, work on site should not occur outside the following hours: - Monday – Friday 7.30 a.m. – 6.00 p.m. Saturday 8.30 a.m. – 1.00 p.m. NO WORK ON SUNDAYS & BANK HOLIDAYS. If work at other times is required permission should be obtained from the local planning authority
- INFORMATIVE: The development is within the town centre area and will subject to reasonable disturbance from noise, dust, odour, vibration and light associated with the existing town centre activities, including from patrons, pedestrians and vehicles. Such activities may extend throughout the day and night time period.
- CONDITION 14: Detailed drawings and material specifications of the proposed windows including the lintels and sills to the alterations to the front elevation of the building fronting High Street (as shown in EXISTING AND PROPOSED FRONT ELEVATION Drg. No. 4116-10 Rev C received by the local authority 22nd September 2025) shall be provided to and agreed in witing with the Local planning authority prior to commencement of the development hereby approved. Development shall not be carried out other than in accordance with the approved details. REASON 14: To ensure a satisfactory external appearance and in the interests of the visual amenities of the conservation area.
