Understanding planning · 13 min read
Planning application documents: what to read first
Understand planning application documents, officer reports and decision notices. Use a reading checklist, document table and worked example to inspect a case.
Application overview
Canopy over main entrance; parking areas; cladding; roof light; alterations to windows on front elevation; replacement balustrades, landscaping alterations; alteration of external walls
Proposal details
- Reference
- 26/00115FULL
- Alternative references
- PP-14660169
- Parish
- Exbury and Lepe Parish Council
- Agent
- Mr Matthew Holmes
- UPRN
- 100060507548
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Sign in to view collected detailsApplication location
Eclipse, Gilbury Lane, Exbury, Southampton SO45 1AG
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Documents 31 of 31
| Document | Published | Action |
|---|---|---|
| Sustainability StatementBackGround Papers | 6 Feb 2026 | View |
| Superceded Existing and Proposed Side ElevationsDrawing | 6 Feb 2026 | View |
| Block PlanDrawing | 6 Feb 2026 | View |
| Superceded Proposed Site PlanDrawing | 6 Feb 2026 | View |
| Superceded Proposed Roof PlanDrawing | 6 Feb 2026 | View |
| Superceded Proposed Ground Floor PlanDrawing | 6 Feb 2026 | View |
| Superceded Proposed Ground Floor Plan including LandscapingDrawing | 6 Feb 2026 | View |
| Superceded Proposed First Floor PlanDrawing | 6 Feb 2026 | View |
| Superceded Proposed Basement Plan Including LandscapingDrawing | 6 Feb 2026 | View |
| Site Location PlanDrawing | 6 Feb 2026 | View |
| Existing Floor PlanDrawing | 6 Feb 2026 | View |
| Superceded Existing and Proposed Side Elevations and SectionsDrawing | 6 Feb 2026 | View |
| Superceded Existing and Proposed Side ElevationsDrawing | 6 Feb 2026 | View |
| Superceded Existing and Proposed Side Elevations and SectionDrawing | 6 Feb 2026 | View |
| Application for Planning PermissionApplication Form | 6 Feb 2026 | View |
| Existing Floor PlansDrawing | 23 Feb 2026 | View |
| Biodiversity ChecklistBackGround Papers | 27 Feb 2026 | View |
| Planning, Design & Access Statment inc Surface Water Drainage & Heritage StatementBackGround Papers | 27 Feb 2026 | View |
| Parish Briefing NoteParish Briefing Note | 19 Mar 2026 | View |
| Amended Existing & Proposed Side Elevations; Indicative Site SectionDrawing | 14 May 2026 | View |
| Amended Existing & Proposed Rear Elevations; Indicative Site SectionDrawing | 14 May 2026 | View |
| Amended Proposed First Floor PlanDrawing | 14 May 2026 | View |
| Amended Proposed Roof PlanDrawing | 14 May 2026 | View |
| Amended Existing & Proposed Front Elevations; Indicative Site SectionDrawing | 14 May 2026 | View |
| Amended Existing & Proposed Side Elevations; Indicative Site SectionDrawing | 14 May 2026 | View |
| Amended Proposed Basement Floor PlanDrawing | 14 May 2026 | View |
| Amended Proposed Site Plan with LandscapingDrawing | 14 May 2026 | View |
| Amended Proposed Ground Floor Plan with LandscapingDrawing | 14 May 2026 | View |
| Amended Proposed Ground Floor PlanDrawing | 14 May 2026 | View |
| Officer ReportOfficers Report | 22 May 2026 | View |
| Decision LetterDecision | 22 May 2026 | View |
Documents open on the council website. Browse council documents if a link has changed.
Decision & conditions
Decision LetterPlanning conditions
- The development hereby permitted shall be begun before the expiration of three years from the date of this permission. Reason: To comply with Section 91 of the Town and Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act 2004.
- Development shall only be carried out in accordance with the following Drawings: Site Location Plan – Reference 2516 01 Proposed Site Plan – Reference 2516 03A Block Plan – Reference 2516 02 Proposed Ground Floor Plan – Reference 2516 06A Proposed Ground Floor Plan – Reference 2516 05A Proposed Basement Floorplan – Reference 2516 08A Existing and Proposed Elevations and Indicative Site Sections – Reference 2516 12A Existing and Proposed Elevation and Indicative Site Sections – Reference 2516 10A Proposed Roof Plan – Reference 2516 09A Proposed First Floor Plan – Reference 2516 07B Existing and Proposed Elevation and Indicative Site Sections – Reference 2516 11A Existing and Proposed Elevation and Indicative Site Sections – Reference 2516 13A No alterations to the approved development shall be made unless otherwise agreed in writing by the New Forest National Park Authority. Reason: To ensure an acceptable appearance of the building in accordance with Policies SP16, SP17, DP18 and DP2 of the adopted New Forest National Park Local Plan 2016- 2036 (August 2019).
- No development shall take place above slab level until samples or exact details of the facing and roofing materials have been submitted to and approved in writing by the New Forest National Park Authority. Development shall only be carried out in accordance with the details approved. Reason: To ensure an acceptable appearance of the building in accordance with Policy DP2 of the adopted New Forest National Park Local Plan 2016 - 2036 (August 2019).
- The Authority has considered the application in relation to its adopted Local Plan, the National Planning Policy Framework and any other relevant material planning consideration and has recommended changes which have been accepted by the applicant to ensure the development is compliant and does not harm the character and appearance or amenities of the area.
- The applicant is reminded that, under the Conservation of Habitats and Species Regulations 2017 (as amended) and the Wildlife and Countryside Act 1981 (as amended), it is an offence to (amongst other things): deliberately capture, disturb, injure, or kill great crested newts; damage or destroy a breeding or resting place; intentionally or recklessly obstruct access to a resting or sheltering place. Planning permission for a development does not provide a defence against prosecution under this legislation. Should great crested newts be found at any stage of the development works, then all works should cease, and a professional and/or suitably qualified and experienced ecologist (or Natural England) should be contacted for advice on any special precautions before continuing, including the need for a licence. If at any point during construction works any great crested newts are identified, then the following instructions must be strictly adhered to: Stop all works immediately and leave the area Inform an ecologist immediately who will provide further guidance / instructions Do not try to handle or rescue a great crested newt Do not resume construction works until advised it is safe to do so by an ecologist It should be noted that if an individual great crested newt is found at any point during the works, a European Protected Species Licence (EPSL) or District Licence (DL) may be required to permit works that would potentially cause disturbance and otherwise commit an offence under the relevant legislation. If the applicant wishes to completely avoid any risks relating to great crested newts, they have the option to enquire for the New Forest National Park Authority’s District Licence, which provides full legal cover for any impacts to great crested newts and therefore removes the risk of having to stop works if great crested newts are found on site. More details on the District Licensing Scheme operated by the council can be found at https://naturespaceuk.com/.
